Temporary Executive Administrative Assistant

Marian House • Baltimore, MD

1d • $20 • Onsite

About The Position

Join Marian House as a Temporary Executive Administrative Assistant and provide essential support to our Interim CEO/COO. This part-time, temporary position (3–6 months) requires an organized, tech-savvy individual who thrives in a dynamic environment and can manage high-level administrative tasks with professionalism and discretion.

Requirements

• Strong organizational skills and attention to detail
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Experience with virtual meeting platforms (Teams, Zoom)
• Previous administrative or executive support experience (nonprofit preferred)
• Ability to manage confidential information with integrity
• Reliable, proactive, and able to work independently
• Professional communication and interpersonal skills
• Highly organized and adaptable in a fast-paced environment
• Warm, approachable, and mission-aligned
• Tech-savvy and eager to learn

Nice To Haves

• Previous administrative or executive support experience (nonprofit preferred)

Responsibilities

• Organize digital and physical filing systems, track tasks and deadlines, prepare meeting materials, and maintain an orderly office environment.
• Manage calendars, documents, and virtual meetings (Teams, Zoom). Prepare professional documents and correspondence, and assist with basic troubleshooting.
• Serve as the first point of contact for staff, board members, and external partners. Screen calls, emails, and visitors to prioritize the CEO/COO's time.
• Handle incoming and outgoing mail, track important documents, and support scanning, signing, and distribution.
• Schedule meetings, prepare agendas and materials, attend meetings to take minutes, and track follow-up action items.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed