Administrative Assistant - Temporary

Monster•Corona, CA

7d•$21 - $28

About The Position

About Monster Energy: Forget about blending in. That's not our style. We're the risk takers, the trailblazers, the game-changers. We're not perfect and we don't pretend to be. We're raw, unfiltered, and a bit unconventional. Our drive is just like our athletes, unrivaled. The power is in your hands to define what success looks like and where you want to take your career. It's not just about what we do, but about who we become on along the way. We are much more than a brand here. We are a way of life, a mindset. Join us. A Day in the Life: Serve as a primary coordinator for department communications and logistics. Responsible for ensuring timely, clear, and consistent communication. Represent the team both internally and externally, interfacing with staff at all levels with the highest level of professionalism and in a manner that reflects positively on the organization. The Impact You'll Make: Provide administrative support for the department. Activities include a variety duties such as: answer and direct phone calls, calendar maintenance/scheduling, departmental reporting, presentation review and/or preparation, meeting coordination, catering, maintain office supplies, incoming/outgoing mail, etc. Liaise with executive and senior administrative assistants to handle requests and queries from senior managers. Anticipate the needs of others in order to ensure their seamless and positive experience. Providing real-time scheduling support by booking appointments and preventing conflicts. Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations. Attend to sensitive matters with a high level of confidentiality and discretion while fostering positive relations with internal customers and co-workers. Submit and reconcile expense reports

Requirements

Between 1-3 years of experience in an administrative assistant position
Between 1-3 years of experience in office management systems and procedures

Nice To Haves

Prefer a Bachelor's Degree in the field of --Business Administration, Communication, or related field of study

Responsibilities

Serve as a primary coordinator for department communications and logistics.
Responsible for ensuring timely, clear, and consistent communication.
Represent the team both internally and externally, interfacing with staff at all levels with the highest level of professionalism and in a manner that reflects positively on the organization.
Provide administrative support for the department.
Answer and direct phone calls
Calendar maintenance/scheduling
Departmental reporting
Presentation review and/or preparation
Meeting coordination
Catering
Maintain office supplies
Incoming/outgoing mail, etc
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
Anticipate the needs of others in order to ensure their seamless and positive experience.
Providing real-time scheduling support by booking appointments and preventing conflicts.
Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
Attend to sensitive matters with a high level of confidentiality and discretion while fostering positive relations with internal customers and co-workers.
Submit and reconcile expense reports