Temporary Events Associate

University of Chicago•Chicago, IL

32d•$25•Hybrid

About The Position

The University of Chicago Booth School of Business is the second-oldest business school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges. Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment. Chicago Booth is proud to claim: an unmatched faculty. degree and open enrollment programs offered on three continents. a global body of nearly 56,000 accomplished alumni. strong and growing corporate relationships that provide a wealth of lifelong career opportunities. As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment. For more information about the University of Chicago Booth School of Business, please visit: http://www.chicagobooth.edu/. Job Summary: The Temporary Events Associate provides administrative and programmatic support to the Events Team. This position is expected to last six months.

Requirements

Outstanding verbal, written, with an attention to grammar and spelling, and presentation skills.
Excellent time management, organizational skills, attention to detail, basic math and finance skills.
Ability to work independently.
Possess personal accountability and a self-motivated disposition.
Ability to handle multiple detailed tasks/projects simultaneously and meet strict deadlines with frequent interruptions.
Professional demeanor, including tact, discretion, and a customer service-oriented approach.
Bachelor's degree required.
High proficiency in Microsoft Word, Outlook, PowerPoint, Excel, Zoom, Box, and Google Suite (Drive, Sheets, Docs, and Forms) required.
This position is currently expected to work a minimum three days per week in the office.
In-person presence during key events and meetings, including mandatory on-site support in Chicago April 30-May 3, 2026.
Ability to work flexible hours to meet business needs.
Resume
Cover letter

Nice To Haves

A minimum one year of event support and coordination experience preferred.
Experience working with event registration platforms, Cvent preferred.
Salesforce experience preferred.

Responsibilities

Assist Events team with short-term, ad hoc, and long-term project and in-person, virtual, and hybrid events.
Learn and optimize the online event registration system, Cvent.
Maintain event resources such as online forms, research and tracking of event venues, and vendors lists.
Organize logistics for meetings and events such as reserving rooms and catering, AV/tech set up, agenda distribution, parking, room setup, name tents and badges, meeting materials, etc.
Assist with the creation and production of nametags and registration lists.
Provide onsite assistance at designated events.
Utilize data management tools including look up, tracking, and reporting.
Order, prepare, and pack/ship event materials for events locally and internationally.
Create basic event briefings for key staff and event-related communications for speakers and participants.
Coordinates invoices and vendor payments, tracks expenses, and maintains event budgets.
Provide pre-event in-office support.
Other administrative duties as required.