Temporary Event Assistant

Berklee College of Music • Boston, MA

2d

About The Position

The Event Assistant is a key support member of the Event Planning team, providing logistical and administrative support for campus events. This role features a heavy focus on the preparation and execution of Berklee Commencement events. The ideal candidate is a proactive, detail-oriented self-starter who thrives in high-pressure environments. Under the guidance of the Director, this position provides critical event support and exceptional guest services, demanding both flexibility and a desire to learn all facets of the events department.

Requirements

• Availability: Must have full availability for the week of May 4, with mandatory attendance required for events on Friday, May 8 and Saturday, May 9.
• Flexible Schedule: Must be available to work nights and weekends as the event calendar dictates.
• Professionalism: Outstanding customer service skills and the ability to communicate professionally with a wide variety of guests, vendors, and high-profile clients.
• Experience: One or more years’ experience in a similar position or equivalent event-based role.
• Technical Proficiency: Knowledge of Google Workspace and Microsoft Office; experience with EMS Software is a plus.
• Physical Requirements: Ability to perform light lifting associated with event prep (e.g., moving chairs, tables, and signage).
• Attributes: Positive attitude, resourceful nature, and excellent problem-solving capabilities under the pressure of live events.

Responsibilities

• Commencement Logistics: Provides dedicated support for all Commencement-related activities. Serves as essential staff during Commencement events on Friday, May 8 and Saturday, May 9.
• General Support: Provides logistical support for the Event Planning team across a high volume of events, ranging from small meetings to large-scale ceremonies.
• Setup & Maintenance: Assists with the physical set-up and tear-down of events and oversees the maintenance of facilities managed by the department.
• Documentation: Organizes event documentation and works with the Office Manager to process post-event materials.
• Guest Services: Manages guest lists, coat checks, and ushering, ensuring a high-end experience for graduates, families, and VIPs.
• Administrative Support: Performs research projects and responds to event requests via department inbox.

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 251-500 employees