Temporary Curriculum Administrative Assistant

New York Medical College•Town of Mount Pleasant, NY

About The Position

This position is responsible for the overall management and coordination of tasks associated with the high functioning of the medical education program related to Phase 1 of the curriculum. This position will work collaboratively with the members of the UME Office, Education Technology, the Office of Assessment and Evaluation, as well as module, course, Phase 1 directors, program administrators, and students.

Requirements

Bachelor’s degree
Proficiency in Microsoft Office Suite, Outlook, Word, Excel and PowerPoint
Agility in learning new computer applications
3-5 Years in higher education administration

Nice To Haves

Experience with online learning management systems preferred

Responsibilities

Overall administrative support for the Assistant Dean of Basic Sciences and Phase 1 Co-Directors, including:
Management of the SOM Year 1 and Year 2 homepages on the learning management system
Schedule meetings as required to support Phase 1 curriculum delivery
Quarterly module director meetings
Module specific planning meetings for module planning and implementation
Other meetings as required
Support Phase 1 directors, module directors, including Intersession Director, in curriculum delivery and administration, including:
Preparing curricular material as requested by module directors
Assisting module directors with organization and coordination of teaching schedules
Managing space reservations for all educational sessions and placing information in campus resource scheduler
Communicating with teaching faculty regarding schedules
Maintaining up-to-date teaching faculty information
Uploading curricular material into the learning management system
Monitor annual faculty attestation completion
Other duties as requested
Provide central oversight and ongoing monitoring of required course evaluations and assessments in learning management system, ensuring compliance with policy
Review student grade reports in learning management system and ensure reports are complete and that narrative comments, where required, are included and comply with institutional policy
Ensure student grade reports are forwarded to the Registrar's Office and uploaded to the students’ portfolio in compliance with institutional policy
Create monthly reports on grade submission for courses to ensure compliance with accreditation requirements
Tracking and monitoring student attendance and absence across Phase 1
Tracking and monitoring Professionalism behaviors across Phase 1
Assist Ed Tech in coordinating and administering computer-based assessments.
Serve as examination proctor when required
Support Chair of Phase 1 Curriculum Subcommittee
Compile agenda and distribute materials for monthly meetings
Record and document minutes for monthly meetings
Monitor annual attestation completion
Provide general office support to the UME Office, including:
Greeting visitors to the UME Office
Monitoring and answering emails and phones and triaging to appropriate individuals
Schedule meetings as requested
Support for curricular programs managed through the UME office (e.g., Transition Course, Intersessions)
Additional administrative tasks of the UME office as needed