Temporary Contracts and Policy Coordinator

University of Colorado-posted 27 days ago

$23 - $31/Yr

Entry Level

Hybrid • Colorado Springs, CO

5,001-10,000 employees

Educational Services

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The University of Colorado Colorado Springs (UCCS) is a premier educational institution that prides itself on academic excellence, research, and community engagement and is actively seeking a Temporary Contracts and Policy Coordinator to join our team! UCCS is committed to academic excellence, professional development, and fostering an environment that supports innovation and student success. At the base of the Rocky Mountains, Colorado Springs is captivated by its stunning landscapes, making it a paradise for nature lovers. This city is more than its scenery-a mosaic of history, arts, and a vibrant tech scene. We invite you to join a community that cherishes outdoor adventure as much as forward-thinking growth, an exceptional setting for both career and lifestyle. This person acts independently and exercises initiative to achieve organizational goals and objectives, maintains confidentiality, and establishes and maintains positive working relationships. This position is responsible for a broad range of administrative duties in support of the department and is particularly important in supporting Contract & Policy Administration function at UCCS. This role is central to all Controller's Office operations, including Accounting Services, Contract & Policy Administration, Student Financial Services, and Sponsored Projects Accounting.

Act as a primary point of contact for policy management, responding to policy related inquiries and status updates.
Coordinate the efforts for drafting and reviewing new and revised organizational policies and procedures.
Coordinate with VC to ensure a policy lead is designated for new policies and revisions, and review policy requests for reasonableness and compliance.
Maintain a schedule of policies requiring updates and work with the Policy Leads to ensure updates are made timely.
Facilitate the involvement of relevant stakeholders in the policy creation/revision process.
Review policy draft package submissions for completeness, coordinate approvals, and communicate policy status.
Support as needed in policy administration and develop efficiencies or improvements within the workflow.
Maintain an organized repository of all current and historical policies, ensuring versions are up to date and accessible. Keep policy website current with published policy and status.
Attend state and System policy meetings and share information with the appropriate Policy Leads. Evaluate upcoming legislative or policy changes and impact to UCCS Campus. Review policy drafts for compliance with law, legislation, system policy, etc.
Strategically communicate policy updates and inform campus personnel on policy processes, workflows, and provide updated policy templates.
Assist the Contracts & Policy Director in all stages of processing contracts and contract lifecycle management, from drafting and review to execution and archiving.
Create, scan, and maintain electronic and hard-copy files.
Manages the documentation needed for CORA requests.
Manage administrative responsibilities within the Controller's offices in a proactive and professional manner.
Exercise judgment and independent initiative; handle time sensitive matters that require concise problem-solving and confidentiality.
Develop office workflow including timelines and office procedures to ensure all deadlines are met and work occurs in compliance with all applicable policies and regulations.
Handle confidential and sensitive information per University policy.
Update Controller's Office websites to ensure forms are up-to-date, information is accurate, and content is digitally accessible.
Act as the Human Resources Liaison for the Controller's Office, serving as a key point of contact between the university's HR department and the Controller's Office, as well as assisting in the recruitment and onboarding process for new employees.
May lead on special projects assigned by the Assistant Vice Chancellor.
Other duties as assigned.

Bachelor's degree from an accredited institution is required.
Must have administrative support experience, preferably in a higher education setting.
To qualify applicants must be proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Excellent written and verbal communication skills are required.
Strong organizational skills with the ability to multitask and prioritize tasks efficiently.
Ability to handle sensitive information with integrity and discretion.

Experience supporting executive-level staff in a complex setting, including but not limited to a university setting is preferred.
Highly qualified applicants will have familiarity with UCCS operations, policies, and procedures.
Experience with budgeting and financial reporting is preferred.
It is preferred that applicants have knowledge of Contract Administration and Controller's Office procedures and regulations.
Advanced proficiency in software relevant to department operations is preferred.
Experience implementing and/or using an electronic contract management system is a plus.

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