Contracts Coordinator

B&B MANUFACTURING CO INC•Valencia, CA

2d•$30 - $40•Onsite

About The Position

The Contracts Coordinator supports the Contracts and Customer Account Management team by coordinating the accurate processing of customer quotes, Purchase Orders (POs), and contract-related activities. This role ensures commercial documentation is properly reviewed, entered, and maintained within internal systems to support timely order execution and contract compliance. The Contracts Coordinator works cross-functionally with Estimating, Sales, Finance, and Customers to resolve routine issues and maintain data integrity throughout the order and contract lifecycle.

Requirements

2+ years of experience in contracts coordination, order management, commercial operations, or a related role
Experience working with ERP systems and contract/order documentation
Working knowledge of Purchase Orders, RFQs, and basic contract structures
Proficiency in Microsoft Office (Excel, Outlook, Word)

Nice To Haves

Associate’s or Bachelor’s degree in a related field preferred

Responsibilities

Receive, review, and enter customer quotes into internal systems to support commercial activity
Track Requests for Quotation (RFQs) and coordinate with the Estimating team to ensure timely responses
Process customer Purchase Orders in the ERP system in alignment with contract terms and company requirements
Identify PO discrepancies and work directly with customers to obtain corrected or updated documentation
Coordinate contract-based price adjustments and submit required pricing change requests for approval and implementation
Maintain accurate and organized records of quotes, POs, LTAs, and supporting contract documentation
Support Customer Account Managers with contract administration and order management activities
Collaborate with internal stakeholders to resolve documentation or order processing issues efficiently
Assist with reporting, documentation requests, and audit support related to contract and customer order activity
Escalate non-routine contractual issues to the Customer Account Manager(s) or Vice President as appropriate