Temporary Associate, Centralized Support Team

NMSS National Multiple Sclerosis Society•Denver, CO

9d•$23 - $26•Remote

About The Position

The National Multiple Sclerosis Society mobilizes people and resources to drive research for a cure and to address the challenges of everyone affected by MS. To fulfill this mission , the Society funds cutting-edge research , drives change through advocacy , facilitates professional education, collaborates with MS organizations around the world, and provides programs and services designed to help people with MS and their families move their lives forward. We partner with volunteers to accomplish our work. Staff members engage volunteers through effective and timely communications, facilitating meaningful opportunities, and continually seeking and providing feedback for reciprocal growth and learning. The Temporary Associate, Centralized Support Team (CST) is a key member of a specialized group responsible for ensuring the successful production of 103 Walk MS events that are not supported by outsourced production companies. This role focuses on centralized event logistics, procurement, and operational support to maintain consistency, efficiency, and cost control across the national Walk MS campaign. Working closely with Event Leads, Endurance and Community Event staff, and Event Production teams, the CST Coordinator manages back-end logistics, vendor coordination, and financial oversight. By consolidating procurement and standardizing processes, this role helps align spending with budget expectations, leverages cost-saving opportunities, and ensures timely fulfillment of event needs from planning through post-event wrap-up. We are actively hiring for multiple openings for this Temporary Associate, Centralized Support Team position. Tentatively, the start date for this temporary position will be January 2026, and will end approximately no later than June 17, 2026.

Requirements

2-3+ years of Event Production experience, including 1-2 full seasons in an event lifecycle position.
Experience with planning and coordinating events, including logistics, budgeting, communication, and safety measures to help ensure a smooth and positive experience.
Supported team leads in organizing and guiding event teams through various phases of planning and execution.
Can manage multiple tasks and shifting priorities while staying organized and focused on team goals.
Work closely with team members to support the successful delivery of events and operational activities.
Adapt to changing needs and challenges while maintaining a positive and productive approach.
Communicate clearly and professionally with team members and partners to support collaboration and coordination.
Collect and review data to help evaluate event success and suggest improvements.
Paid close attention to details and followed through on tasks to support strong results.
Build positive working relationships with team members, even when working remotely.

Responsibilities

Budget & Financial Oversight Submit all vendor and supply invoices for payment and track in the budget tracker.
Monitor and manage payment and tracking for assigned Walk MS Chapter budgets to ensure compliance with FY26 expectations.
Planning & Documentation Produce and maintain the CST Event Manual template, linking all applicable pieces (including OESM).
Create route maps and site layout maps after change submissions from Local Event Leads.
Vendor & Logistics Coordination Secure and confirm all vendors, including: Tents, tables, and chairs (TTC) Dumpster/trash, sanitation, A/V, DJ, staging Labor vendors “Other” event rentals (generators, light towers, fencing, specialty items, golf carts)
Submit all vendor invoices for payment and track in the budget tracker.
Finalize vendor confirmations prior to event execution.
Safety & Compliance Secure paid medics where required by permitting.
Hire venue security when needed and not included in existing contracts.
Send background check emails to staff and follow up as needed.
Lodging & Transportation Secure staff and volunteer lodging accommodations.
Order staff and volunteer vehicle rentals.
Supplies & Event Materials Order centralized items (e.g., circles of support, stickers).
Secure coffee vendor when in-kind donations are not available.
Determine general food, beverage, and ice needs and place orders.
Place orders for participant t-shirts and staff shirts.
Order all new event signage.
Post-Event Wrap-Up Send post-event survey and staff expense email.
Assist with invoice processing, reporting, and feedback collection.
Implement centrally produced tools and resources to create a consistent event experience across the organization P erform additional tasks as assigned to support event production in a centralized capacity.
Contribute to special projects that may benefit other events or improve processes for the Regional Event Production Team and /or vendors throughout the year.
Other duties as assigned