Temporary Administrative Specialist

WPI • Worcester, MA

21d • $23 - $25

About The Position

Provide temporary administrative support to the Social Science & Policy Studies Office department head, faculty and staff.

Requirements

• Associate’s Degree required
• 1-2 years of experience in office setting
• Excellent time management skills; ability to multi-task and prioritize work
• Solid attention to detail and problem-solving abilities
• Strong organizational and planning skills
• Proficient in Microsoft Office and Zoom; knowledge of Workday and Drupal helpful, but not required
• Ability to collaborate with staff across multiple departments and divisions within WPI
• Openness to learning new skills and programs

Nice To Haves

• knowledge of Workday and Drupal helpful, but not required

Responsibilities

• Serve as a confidential administrative assistant to department head, associate department head, program directors, and 25 faculty members.
• Use Workday to assist with essential functions of the department, such as hiring work study students, processing payroll for students, submitting invoices from suppliers and contractors for payment.
• Assist with main office functions, such as ordering and restocking office supplies as needed/requested; assisting with mail and packages; submitting work orders for maintenance and keys as needed; planning, scheduling, and coordinating catering for departmental functions; replying to email, telephone, or in-person inquiries re: information about SSPS-related academic offerings and programming.
• Support faculty with various needs, such as scheduling committee meetings; photocopying, printing, and/or scanning documents; proofreading documents prior to printing; creating targeted email lists and databases as requested by faculty; creating flyers for events.
• Work with Marketing and Communications Department to maintain and update department website.
• Post department-related events and announcements when necessary.
• Assist with faculty candidate visits.
• Help organize candidate interview itinerary.
• Book travel arrangements, hotel, and limo service.
• Record, publish, and maintain minutes of all monthly Faculty Department meetings.
• Provide general support to SSPS department visitors.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 1,001-5,000 employees