Temporary Administrative Coordinator - Genesis Summer 2026

Brandeis University•Waltham, MA

15h•Onsite

About The Position

Genesis is a three-week residential program at Brandeis University for approximately 40 outstanding Jewish high school students from across the world. Students choose from one of three academic courses, taught by Brandeis-affiliated instructors. Courses meet for two hours each morning, Monday-Friday with time for Nesiyot (mini-courses) in the afternoons, and informal programming in the evenings and on Shabbat. Course work leads up to a capstone project. Genesis teens are academically curious, committed to Jewish life, enthusiastic and creative. The Genesis Administrative Coordinator supports all operations and program administration for Genesis, leading up to the summer and during the program. We seek an organized, flexible, enthusiastic person with strong communication and administration skills to support our staff and teens, as well as liaise with all relevant departments at the University (Facilities, Dining, Procurement etc). We deeply value a diverse staff, and strongly encourage BIPOC folks, folks with disabilities, LGBTQIA folks and folks from other marginalized communities to apply. Salary and Perks $13,500.00 ($33.75/hour) Free on-campus parking 1 meal per day in Sherman Dining Hall, June 24-July 19

Requirements

Recent Brandeis graduate or currently enrolled in an undergraduate or graduate program at Brandeis.
Experience with program organization and management
Strong organizational skills and the ability to manage multiple projects.
Excellent written and oral communication skills.
Strong knowledge of Google Workspace.
Ability to work collaboratively and independently in a fast-paced environment.
Interest in working with high school students and young adult staff.
Ability to lift 30 lbs (ie, boxes of supplies/materials).
Possess a current drivers license and ability to train as a BranVan driver, and run errands as needed (using Director’s car if necessary).
Creative, friendly and proactive.

Nice To Haves

Familiarity with Slate and Workday a plus.

Responsibilities

Work with the necessary departments on campus to confirm housing, dining, program spaces, staff hiring, student and staff ID cards, supplies and other program necessities.
Work with Human Resources and staff to insure all hiring procedures have been completed.
Order program swag and put together welcome bags for staff and students.
Create all program rosters for courses, mini-courses and other program activities.
Create Genesis master schedule (digital and print) and update as needed.
Insure students are enrolled as non-credit students in Workday and follow up with students who do not create their Brandeis emails by the deadline.
Using Slate, communicate regularly with program participants and send out pre-Program survey and other reminders.
Use Pre-Program student survey results to create roster of student needs (medical, social-emotional, dietary) for distribution to staff.
Respond to parent inquiries about all aspects of the program, including travel, packing, dining etc.
Coordinate airport transportation for students to and from Genesis.
Book Sunday field trips, including transportation and meals
Organize supplies, books and materials, restocking inventory as necessary.
Work with the necessary campus offices to secure dorm keys, Shabbat keys and key cards for the Sherman Dining Hall.
Coordinate Opening Day registration.
Support the Genesis Director with administrative tasks as needed.
Staff Opening Day registration, insuring that all students are properly registered and settled in the dorm, answer parent questions and support staff as needed.
Troubleshoot any issues with keys and key cards.
Serve as point person for airport transportation.
Support staff with any materials needed, including photocopies and supplies.
Ensure that the dormitories are stocked with extra supplies (paper towels, toilet paper etc).
Confirm field trips, including transportation and meals.
Answer parent questions via email and phone, and escalate issues to the Program Director as needed.
Ensure that all program spaces are unlocked and ready for use.
Purchase dorm snacks and replenish regularly.
Work with ITS to solve any student or staff technology issues.
Provide general administrative and organizational support for afternoon and evening programming.
At the end of the program, collect keys and key cards.
Staff Closing Day, including coordinating Closing Day travel and dorm cleanout.
Insure all materials and supplies are retrieved from program spaces and return to storage.
Insure keys and key cards are returned.
Process any program invoices as needed.
Work with Program Director to reflect on the summer’s successes and challenges, and work with them to create a post-Program report for the VP of Rabb and the University Provost.
Other post-Program administrative responsibilities as needed.