UNIV - Temporary Administrative Coordinator II - Department of OBGYN

Medical University of South Carolina • Charleston, SC

8d

About The Position

This is a temporary position focused on maintaining day-to-day HR operations during a leave period.

Requirements

• A high school diploma and five years relevant experience in business management, public administration or administrative services; or a bachelor's degree and three years' experience in business management, public administration or administrative services.

Nice To Haves

• Experience with HR systems and timekeeping platforms preferred.

Responsibilities

• HR Operations & Staff Onboarding Support day-to-day human resources operations for the Department of OBGYN (MUSC and MUSCP).
• Maintain accurate WorkDay records for personnel actions and payroll changes under guidance
• Assists with posting and hiring workflows including follow-up of all open positions; screening new resumes, forwarding qualified candidates and setting up interviews.
• Ensure WorkDay records are updated accurately for faculty, staff, fellows, and grant-funded employees.
• Assists with separation paperwork and offboarding processes as needed.
• Assists with faculty hiring processes, including preparing offer letters using existing templates.
• Coordinates faculty appointment submissions to ensure required documentation is complete.
• Tracks appointment milestones (licenses, credentialing, access requests) and follows up with appropriate offices.
• Assist in coordinating all onboarding components including preparation of onboarding agendas for new providers.
• Maintains timekeeping in WorkDay for MUSC and MUSCP classified and unclassified employees.
• Runs standard reports related to time and leave usage.
• Communicates deadlines and follows up with staff and faculty to ensure timecards and leave requests are submitted and approved on time.
• Escalates complex issues to leadership or HR partners as appropriate.
• Coordinates interview logistics for faculty candidates, including scheduling, itineraries, and travel arrangements.
• Serve as on-site support during interview days as needed.
• Tracks provider license and credentialing renewals (DHEC, medical licenses, DEA).
• Assists with application submissions and follow-ups using established processes.
• Maintains records and alerts leadership to upcoming deadlines.
• Serves as a point of contact for routine HR questions, referring complex employee relations issues to leadership or HR specialists.
• Disseminates policy updates and required communications to faculty and staff.
• Assists Business Administrator with agendas and content for departmental staff meetings and administrative tasks related to Engagement/Recognition programs and Annual Employee Satisfaction Survey.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees