Temporary Administrative Assistant (Cornell Lab of Ornithology); Ithaca, New York

Cornell University•City of Ithaca, NY

2d•$29•Hybrid

About The Position

As the Temporary Administrative Assistant, you will provide advanced administrative and logistical support for a university-hosted campaign event and an institutional board meeting. This role supports high-level coordination efforts involving university leadership, trustees, donors, and external stakeholders. Duties include: Support planning and execution of a Cornell Lab of Ornithology campaign-related event, including coordination of venue, catering, audiovisual services, and event materials Maintain detailed project plans, timelines, and tracking documents Serve as a liaison between academic units, administrative offices, and external partners Provide on-site support, including event setup, registration, and coordination with vendors and staff Manage guest lists, invitations, and RSVP tracking, including coordination with donors, alumni, and university leadership We are looking for a talented individual who excels at building and maintaining effective relationships with different stakeholders, has proven strong organizational skills, and is enthusiastic about supporting the Lab of Ornithology.

Requirements

Associate’s Degree and 2+ years of administrative experience, or the equivalent combination of education and experience
Experience supporting events, executive leadership, or board-level activities
Strong organizational and project coordination skills with high attention to detail
Excellent written and verbal communication skills
Proficiency with Microsoft Office Suite and university systems (or ability to quickly learn)
Ability to manage multiple priorities and meet deadlines in a dynamic environment
Demonstrated ability to handle confidential and sensitive information with discretion
Strong interpersonal skills and ability to work effectively with inclusive constituencies

Nice To Haves

3+ years of progressively responsible administrative experience in a higher education setting
Experience supporting and/or coordinating large events

Responsibilities

Support planning and execution of a Cornell Lab of Ornithology campaign-related event, including coordination of venue, catering, audiovisual services, and event materials
Maintain detailed project plans, timelines, and tracking documents
Serve as a liaison between academic units, administrative offices, and external partners
Provide on-site support, including event setup, registration, and coordination with vendors and staff
Manage guest lists, invitations, and RSVP tracking, including coordination with donors, alumni, and university leadership