Temporary Accounting Clerk

W.S. Badger Company•Gilsum, NH

3d•$20 - $20

About The Position

Description Job Description: The Part-Time, Temporary Accounting Clerk supports the Badger Mission and Principles through timely and accurate processing of invoices, payments, and company credit card charges. The Part-Time Temporary Accounting Clerk will also demonstrate a personal and caring approach to communication with both customers, regarding past due accounts, and peers, when working with other departments. Essential Responsibilities: AR Collections & Credits on Key Accounts: Make initial collection calls to customers, documenting all contact with customers regarding past due invoices in the customer log. Actively follow-up on overdue accounts. Place past due accounts on credit hold, as needed. Print monthly customer statements, as required. Analyze problematic past due accounts with the Controller and Director of Sales on a regular basis. Review of customer accounts over their credit limit with Controller and Director of Sales. Month End: Use BEET Spreadsheet to create debit notes on employee accounts and email employees informing them of their balance due. Update BEET spreadsheet and follow up for non-payment as needed. Apply Employee Product Allowance for Badger products and offset credits with invoices. Send statements to employees as needed. Update P&L Comparison Spreadsheet as required. State Resale Certificates: Ensure all resale tax certificate numbers have been entered into customer maintenance. Maintain resale certificates files and send requests to customers for certificates, as needed. Accounts Payable: Assist in maintaining and monitoring employee credit card accounts and credit limits. Reconcile each employee’s monthly credit card statements and request missing receipts. · Assist with processing invoices and expense reports. Assist the Senior Accountant with managing the AP inbox. Other Responsibilities: Maintain contribution spreadsheet, following up on missing letters and/or ID. Complete the Remote Check Report and destroy any dated checks. Maintain a safe and healthy environment at Badger by reporting any issues or injuries immediately and participating in all safety training. Assist with other tasks and duties as needed. Hourly rate is $20. Role will be approximately 20-25 hours a week.

Requirements

Minimum of H.S. diploma.
1-2 college level accounting courses preferred or equivalent experience.
Good keyboarding and 10 key skills, good math skills and attention to detail, proficiency with Windows, intermediate Excel skills, good problem-solving skills, basic account reconciliation skills and ability to work with little supervision.
Physical requirements for the job include but are not limited to prolonged periods sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at times.
Employees should be able to perform the essential functions of the job with or without reasonable accommodations.

Nice To Haves

1-2 college level accounting courses preferred or equivalent experience.

Responsibilities

AR Collections & Credits on Key Accounts: Make initial collection calls to customers, documenting all contact with customers regarding past due invoices in the customer log.
Actively follow-up on overdue accounts.
Place past due accounts on credit hold, as needed.
Print monthly customer statements, as required.
Analyze problematic past due accounts with the Controller and Director of Sales on a regular basis.
Review of customer accounts over their credit limit with Controller and Director of Sales.
Month End: Use BEET Spreadsheet to create debit notes on employee accounts and email employees informing them of their balance due.
Update BEET spreadsheet and follow up for non-payment as needed.
Apply Employee Product Allowance for Badger products and offset credits with invoices.
Send statements to employees as needed.
Update P&L Comparison Spreadsheet as required.
State Resale Certificates: Ensure all resale tax certificate numbers have been entered into customer maintenance.
Maintain resale certificates files and send requests to customers for certificates, as needed.
Accounts Payable: Assist in maintaining and monitoring employee credit card accounts and credit limits.
Reconcile each employee’s monthly credit card statements and request missing receipts.
Assist with processing invoices and expense reports.
Assist the Senior Accountant with managing the AP inbox.
Other Responsibilities: Maintain contribution spreadsheet, following up on missing letters and/or ID.
Complete the Remote Check Report and destroy any dated checks.
Maintain a safe and healthy environment at Badger by reporting any issues or injuries immediately and participating in all safety training.
Assist with other tasks and duties as needed.