Temp Business Associate, Education (50352)

RiseBoro Community Partnership Inc.•Brooklyn, NY

55d

About The Position

The Business Associate will provide assistance with the day-to-day business functions of our RB Education division. They will serve as the liaison to RBs Administrative Departments including, but not limited to, Finance & Accounting, Accounts Payable, Receivables , Payroll, Risk Management & IT. In addition, the Business Associate will track the financial performance for all government funded contracts and fundraising activities. Other duties and responsibilities include: Operational duties: Work with Program Directors and Operations Associate to secure appropriate backup source documentation to substantiate invoices and claims. Accounting, Finance & Payroll duties: Work with Director of Operations and VP to prepare budgets and budget modifications for all grants, non-funded programs and division operating activities. Maintain copy of grant information including but not limited to budgets and work-scope for auditing purposes. Analyze financial information (e.g. revenues, expenditures and cash management) to ensure all operations are within budget by performing monthly budget to actual variance analysis; Report variances between actual and budgeted financial results at the end of each reporting period to the finance department and review with program directors; Review budgets to ensure compliance with contractual and legal regulations; Coordinate requests to funder for approval to purchase equipment and one-time costs as applicable; Request property codes (previously referred to as cost centers) for new grants & contracts and at the start of new fiscal years; Approve & track requests on all purchases; Develop and regularly maintain budget expense trackers for all Education division grants; Ensure invoices are sent in a timely manner to the Accounts Payable department; Review vouchers sent to funding agencies to ensure accuracy; Regularly review general ledgers, identify inaccuracies, and prepare journals to effect change; Assist with reviewing staff timecards to ensure timely approval and proper allocation prior to payroll cut-off date; Assist with ensuring payroll certification reports are reviewed in a timely manner; report discrepancies, as appropriate, to the Payroll Department; Suggest spending improvements that increase profits.

Requirements

Understanding of financial forecasting and experience with bookkeeping principles; experience with YARDI strongly preferred
Entrepreneurial spirit and customer-service attitude
Must be detail-oriented and possess excellent written, communication and organizational skills
Proficiency with Microsoft Office Suite, with advanced knowledge of word and excel
Ability to deal professionally with confidential information.
Bachelors degree; or High School diploma or equivalent and 1 to 3 years of related experience

Responsibilities

Work with Program Directors and Operations Associate to secure appropriate backup source documentation to substantiate invoices and claims.
Work with Director of Operations and VP to prepare budgets and budget modifications for all grants, non-funded programs and division operating activities.
Maintain copy of grant information including but not limited to budgets and work-scope for auditing purposes.
Analyze financial information (e.g. revenues, expenditures and cash management) to ensure all operations are within budget by performing monthly budget to actual variance analysis
Report variances between actual and budgeted financial results at the end of each reporting period to the finance department and review with program directors
Review budgets to ensure compliance with contractual and legal regulations
Coordinate requests to funder for approval to purchase equipment and one-time costs as applicable
Request property codes (previously referred to as cost centers) for new grants & contracts and at the start of new fiscal years
Approve & track requests on all purchases
Develop and regularly maintain budget expense trackers for all Education division grants
Ensure invoices are sent in a timely manner to the Accounts Payable department
Review vouchers sent to funding agencies to ensure accuracy
Regularly review general ledgers, identify inaccuracies, and prepare journals to effect change
Assist with reviewing staff timecards to ensure timely approval and proper allocation prior to payroll cut-off date
Assist with ensuring payroll certification reports are reviewed in a timely manner; report discrepancies, as appropriate, to the Payroll Department
Suggest spending improvements that increase profits.