Technician, Human Resources

Caldwell Community College•Hudson, NC

51d•Onsite

About The Position

The Technician, Human Resources supports the Human Resources department by coordinating and executing administrative and technical functions related to part-time hiring, employee records, reporting, and special projects. This role demonstrates compliance with organizational policies and regulations while maintaining a high level of confidentiality, professionalism, and customer service. Essential and other responsibilities and duties may include, but are not limited to, the following: Essential Functions: Coordinate part-time hiring activities including vacancy tracking, job advertising, applicant screening, and offer communications. Work with College personnel to plan and implement advertising strategies for vacancies. Assist in completing applicant background checks and E-Verify authorization. Prepare and process new hire documentation and onboarding materials. Maintain employee records for new hires and status changes, ensuring data accuracy and confidentiality. Process part-time employment verifications and respond to authorized external inquiries. Compile and report ACA hours and other employment-related metrics. Manage exit documentation for part-time employees, including separation forms. Assist with documentation for independent contractors. Complete eProcurement tasks related to department purchases and vendor coordination. Support special projects such as website and intranet updates. Screen office and telephone calls; greet and assist guests; handle confidential inquiries with discretion; address concerns and resolve issues; refer inquiries as appropriate. Marginal Functions: Provide cross functional administrative support and contribute to departmental planning and process improvement. Serve as a notary public and notarize documents as requested. Participate in professional development activities. Perform other duties as assigned. This position description covers the most essential functions and duties associated with this position. The President or appropriate supervisory personnel may assign additional duties. The College reserves the right to alter duties, responsibilities, conditions, working hours, and job title with or without notice.

Requirements

One year of full-time secretarial or administrative experience (or equivalent), and proficiency in Microsoft Excel and Word is required.
Associate degree required.
Notary Public Certification, or ability to complete certification within six months is required.

Nice To Haves

Experience with Adobe Acrobat, digital scanning software, and/or a customer relationship database, is preferred.
Degree in secretarial sciences, office administration, office technology, business administration, or a related field is preferred.

Responsibilities

Coordinate part-time hiring activities including vacancy tracking, job advertising, applicant screening, and offer communications.
Work with College personnel to plan and implement advertising strategies for vacancies.
Assist in completing applicant background checks and E-Verify authorization.
Prepare and process new hire documentation and onboarding materials.
Maintain employee records for new hires and status changes, ensuring data accuracy and confidentiality.
Process part-time employment verifications and respond to authorized external inquiries.
Compile and report ACA hours and other employment-related metrics.
Manage exit documentation for part-time employees, including separation forms.
Assist with documentation for independent contractors.
Complete eProcurement tasks related to department purchases and vendor coordination.
Support special projects such as website and intranet updates.
Screen office and telephone calls; greet and assist guests; handle confidential inquiries with discretion; address concerns and resolve issues; refer inquiries as appropriate.
Provide cross functional administrative support and contribute to departmental planning and process improvement.
Serve as a notary public and notarize documents as requested.
Participate in professional development activities.
Perform other duties as assigned.