Technician, Financial Support - Team Lead, Facilities Division

Wichita Public Schools•Wichita, KS

About The Position

Oversees preparation and processing of purchase orders, credit cards, financial data and reports for the Facilities Division's general fund and capital outlay budgets. Acts as Financial department liaison in the Facilitie's Division. Provides leadership and guidance to a team of 4-5 administrative and budgeting staff.

Requirements

Advanced computer proficiency and the ability to effectively use Microsoft Word, Excel, and Outlook
Ability to perform a variety of technical tasks
Ability to adapt to other assignments on short notice, performs under deadlines and work in a calm and efficient manner
Ability to prepare journal entries, enter purchase requisitions, monitor purchase orders, forecast budgets and balances throughout a fiscal year for multiple departments
Ability to conform to proper standards of professional dress and appearance
Knowledge of company's mission, purpose, and goals
Ability to communicate effectively, both verbally and written
Ability to perform as an effective team player
Ability to plan, organize, make decisions, and prioritize work to meet the daily demands of the Division
Displays eagerness and the ability to learn new methods, procedures, and techniques
Ability to learn and understand the District's accounting and purchasing practices
Exhibits a professional manner and a positive attitude
Associate's Degree in Accounting preferred, or a minimum of 5 years Accounting experience
Current valid Kansas driver's license required

Responsibilities

Provides leadership and guidance on Finance and Purchasing procedures within the Facilities Division
Creates and maintains reports of general fund and capital outlay fund expenditures
Completes reports required for internal and external compliance including but not limited to, information for the Kansas State Department of Education and auditors
Prepares and provides monthly budget reports for all areas withing the Facilities Division; analyzes data and makes recommendations; schedules budget review meetings
Reviews and audits purchase requisitions for supplies, equipment, or services
Reviews contractor payments and billing progress as required
Attends meetings as required regarding financial issues
Acts as liaison between the Facilities, Purchasing, and Finance departments
Reviews open purchase orders to monitor progress and assess impact on budgets
Oversees procurement cards for the Facilities Division
Prepares and processes all journal entries, budget change forms and budget transfers as required
Reviews funding strings for payroll and expenditures
Pays Sedgwick County real estate taxes for all District properties
Applies tax exemption status for all newly purchases property
Acts as Facilities Division point of contain for tracking building fixed assets
Prepares monthly requests for reimbursement from Nutrition Services for fuel usage and materials for cafeteria equipment repairs
Responds in a knowledgeable, courteous, and professional manner to inquiries and requests for assistance regarding any financial matters for the Facilities Division
Performs other duties as assigned by the Supervisor