Technical Information Clerk

Massachusetts Water Resources Authority • Winthrop, MA

6d

About The Position

Are you looking to make a meaningful impact on public health and the environment? Join the MWRA team! We deliver some of the nation's highest-quality drinking water to 3 million residents, restored Boston Harbor, and continue to invest in protecting vital public resources. Be part of a mission-driven organization where your work truly makes a difference-in a safe, inclusive, and supportive environment. Summary: Ensures the efficient control and availability of technical information for engineering and construction projects for assigned facilities and sites.

Requirements

• Reading, writing, mathematical, scientific and oral communication skills as normally acquired through two (2) year business education degree or equivalent; and
• Working knowledge of engineering drawings and document cataloging as normally attained through at least two (2) years of engineering aide work; and
• Working knowledge of office practices and procedures as evidenced by at least three (3) years experience in projecting supply usage and equipment replacement, developing correspondence and documenting procedures; or
• Any equivalent combination of education or experience.
• Must have successfully completed the MIS and professional development-related Administrative Certificate Program (ACP) requirements for this position. If no qualified ACP certified applicant applies for the position, the selected candidate will have 6 months to complete the ACP program.
• Position may telework up to 2 days/week after an initial waiting period.

Nice To Haves

• Demonstrated proficiency in Microsoft Office Suite including Outlook and Word.
• Demonstrated experience in the operation of scanners, viewers, imager, printers, plotters and reproduction equipment.
• Ability to follow oral and written instruction.
• Ability to learn and use facility information software.
• Knowledge of graphic printing processing as obtained through exposure to computer aided drafting and design, computer aided publishing, geographic information systems, document scanning/printing systems or similar systems.

Responsibilities

• Catalogs, files, retrieves, copies, and distributes drawings and plant documents in accordance with established procedures.
• Uses the Document Control System to search, cross reference, change and update document control records.
• Operates a variety of equipment including blueprint machines, electronic scanners, fax, microfiche readers and plotters. Demonstrates operation of self-service equipment to the Center's customers.
• Retains facility records in accordance with MWRA record retention policy.
• Organizes, types, and formats specifications, reports, and technical publications submitted by the department staff.
• Administers and updates the equipment, schedule, component and library databases.
• Provides construction, engineering, operations and maintenance personnel with initial assistance in locating drawings required to perform work at MWRA sites.
• Sorts and classifies drawings, references (periodicals, journals), service contracts and MWRA standard engineering specifications for integration into records groups and series, in accordance with established procedures. Collects and distributes mail and timesheets.
• Performs other related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 1,001-5,000 employees