Technical Administrative Assistant

Matrix Technologies•Cincinnati, OH

5d•$40,000 - $51,000•Onsite

About The Position

Join our team as a Technical Administrative Assistant! This role is based out of our Cincinnati, OH office. The position is paid hourly and includes eligibility for overtime pay. Matrix Technologies, Inc. is seeking a self-motivated and professional Technical Administrative Assistant to support our technical team members. This position provides assistance by reviewing and publishing internal and project documentation using company standards. Candidate requirements include 3-5+ years’ experience as an administrative assistant or technical writer, and an associate degree or higher in a correlated field is preferred. This position requires an eye for detail, a high level of organizational and multitasking ability, and strong communication skills. Candidate must be proficient in Microsoft Word, Excel, and PowerPoint, as well as general computer skills. Familiarity with Microsoft Teams, SharePoint, and OneNote is preferred. Experience in the engineering or technical industry field is a bonus! The engineering industry requires continued education due to the ever-changing technical world, so a good candidate would be a quick learner with an inquiring mind who can work well in a team or individually and who can provide great service to our clients. Compensation commensurate with experience level.

Requirements

Possess 3-5+ years of technical administrative experience
The completion or pursuit of an Associate’s degree in English, Business Administration, or related field is preferred
Excellent typing and proofreading skills
Strong verbal and written communication skills
Ability to use critical thinking skills to manage tasks
Expertise with key software programs (e.g., Microsoft Word, PowerPoint, Excel, etc.)
Must be able to work independently and as a contributing team member
Strong attention to detail
Ability to multitask, prioritize workload, and plan to meet tight deadlines
Reliable, dedicated, and positive attitude toward team members and clients
Comfortable working with all levels of positions within the organization and supporting multiple locations
Basic business acumen and knowledge preferred.

Nice To Haves

Has prior experience in an engineering or technical industry (preferred)
Technical writing ability preferred.

Responsibilities

Proofread, edit, format, and publish documentation and proposals needed by staff of all levels while ensuring compliance to corporate standards.
Review documents and ensure proper spelling, grammar, and general math equations (sum, difference, product, quotient, etc.).
Copy, assemble, and distribute work produced in a timely manner.
Enter data and schedules into the project management system.
Meet deadlines and prioritize workload.
Contribute to the upkeep of the team tools and processes.
Actively participate in weekly department and division meetings or trainings whenever necessary.
Must be flexible to take on additional tasks to assist company including but not limited to composing emails, printing and scanning documents, schedule and assist with meetings/lunches, answering phones, office supply inventory management, mail distribution, and other duties as assigned.

Benefits

Health Insurance with Prescription Drug Coverage, Dental, and Vision Insurance
Generous Paid Time Off (Extra Days for Purchase) and Ten Paid Holidays
Paid Parental Leave, Bereavement Leave
Flexible Work Schedules, Work at Home Options
Wellness Program with Incentive Dollars, Preventive Health Screenings
Employee Assistance Program (EAP), Critical Illness and Accident Insurance
Employee Stock Ownership Plan (ESOP)
401(k) and Roth Plans with 5% Match and immediate vesting upon enrollment
Market-based competitive Compensation and Overtime Pay for Salaried positions
Quarterly Bonus Program and Spot Bonus Program
Pre-Tax Health Savings Account (HSA) with Match, and Pre-Tax Flexible Spending Account (FSA)
Life Insurance Paid by Matrix and Buy-Up Options
Short-Term and Long-Term Disability Plan Paid by Matrix
Technical, Managerial, and Administrative Career Paths
Onboarding and Mentoring, Internal Training and Cross Training
PE Certifications, Registration, and Renewals
Assessments and Leadership Development
External Certification Programs, Professional Memberships
Tuition Reimbursement Program
Regular Employee Updates and Town Halls, Annual Engagement Surveys
Employee Service Awards and Peer Recognition
Strong Fundamentals (Core Values)
Employee Referral Program/Bonus
Casual Dress
Discount Programs
Community Involvement Committee
Sports Teams and Clubs