Team Assistant

Xometry Europe

1d•Remote

About The Position

Xometry (NASDAQ: XMTR) powers the industries of today and tomorrow by connecting the people with big ideas to the manufacturers who can bring them to life. Xometry’s digital marketplace gives manufacturers the critical resources they need to grow their business while also making it easy for buyers at Fortune 1000 companies to tap into global manufacturing capacity. We are looking for a highly organized, proactive, and detail-oriented Team Assistant to support daily operations, office management, and executive leadership. This role is ideal for someone who thrives in a fast-paced environment, can effectively manage multiple priorities, and takes ownership of administrative processes.

Requirements

Strong organizational and time management skills with the ability to handle multiple tasks simultaneously
Excellent written and verbal communication skills
Ability to work independently and take initiative
High level of attention to detail and problem-solving skills
Experience in office management, administration, or executive support
Experience with travel coordination, event planning, and vendor management is a plus
Proficiency in Microsoft Office, including Excel, Outlook, and Word
Experience with expense management systems such as Moss and Navan is an advantage
Ability to handle confidential information with discretion and professionalism
Strong interpersonal skills and ability to work with cross-functional teams
Fluency in English at C1 level
Proactive with the ability to work independently
High level of responsibility and reliability
Flexible and able to quickly adapt to change
Strong multitasking skills with the ability to prioritize effectively
Excellent organizational skills and attention to detail
Team player with a positive attitude
Strong communication skills across all levels of the organization
Resilient and able to perform well in a dynamic, fast-paced environment
Results-oriented with a strong service mindset

Responsibilities

Manage daily office operations, including deliveries, front desk responsibilities, and coordination with visitors and service providers
Oversee office suppliers and contractors such as cleaning, maintenance, safety, and waste collection
Liaise with the landlord on office-related matters
Monitor office supplies, stationery, and equipment, and place orders as needed
Purchase office furniture and equipment on an ad hoc basis
Maintain kitchen and common areas, including ordering groceries and managing stock levels
Ensure availability of hygiene and restroom supplies
Handle procurement requests via Amazon and other platforms
Coordinate packing, labeling, and shipping of samples
Manage company car operations, including maintenance, servicing, insurance, and refueling
Handle deliveries and resolve logistics issues with suppliers such as orders, returns, and replacements
Manage SIM card procurement and distribution for employees
Collect and process invoices related to office operations and contracts
Upload and reconcile receipts in expense management systems such as Moss and Navan
Support bonus calculation processes for the sales team
Handle bonus-related queries and reporting
Organize team events, including booking hotels, travel, restaurants, and activities
Coordinate in-office events such as team lunches, client visits, and company events
Support exhibitions and marketing events, including logistics and materials management
Arrange business travel and accommodation for employees and executives
Support onboarding of new employees, including office orientation, access setup, and equipment coordination
Assist employees with office setup, including SIM cards, access cards, and keys
Provide ongoing administrative and operational support
Assist with visa application processes
Provide dedicated support to senior leadership, primarily at Sales Director or executive level
Manage calendars, meetings, and scheduling
Coordinate travel, agendas, and communication with internal and external stakeholders
Organize town halls, Q&A sessions, and executive communications
Handle ad hoc administrative and strategic tasks