Tax Records Clerk
About The Position
Livingston County was named a 2025 Top Workplace by the Detroit Free Press! Based solely on employee feedback, the Top Workplace title is a badge of honor for the County. With over 700 employees serving within 18 departments, 6 elected offices, and 3 Courts, Livingston County's top priority is providing effective and efficient services that improve the quality of life for all of our residents. Position Summary: Under the supervision of the Chief Deputy Treasurer and leadership of the Accounting Supervisor performs various account keeping tasks such as collecting monies for taxes, license fees and services, and issuing receipts. Assists the public, posts receivables to general ledger accounts, updates tax files, and performs other clerical and administrative tasks.
Requirements
- High school diploma or GED and two years of progressively more responsible experience in a position requiring general bookkeeping and/or receipting.
- The County, at its discretion, may consider an alternative combination of formal education and work experience.
- Certified Cash Handler within one year of service.
- Knowledge of the principles and practices of receipting payments and processing property and personal tax bills and payments.
- Considerable skill in performing mathematical calculations, applying basic office principles, handing cash, receipting and posting payments, performing basic journal entries, reconciling accounts, and maintaining detailed and accurate records.
- Skill in assembling and analyzing data and preparing accurate reports.
- Ability to establish effective working relationships and use good judgment, initiative and resourcefulness when dealing with County employees, contractors to the County, representatives of other governmental units, professional contacts, elected officials, and the public.
- Ability to assess situations, solve problems, work effectively under stress, within deadlines, and in emergency situations.
- Skill in the use of office equipment and technology, including Microsoft Suite applications and the County's financial system software.
Responsibilities
- Provides assistance to customers, in person, by phone and/or email, regarding their property tax information, dog licenses, tax certification, invoices, or other related activities, and assists customers in completing appropriate forms.
- Receives payments, issues receipts, records and posts receipts, balances deposits and cash drawer, and prepares bank deposits.
- Sets up account records, computes bills, and records payments.
- Adjusts prior year tax bills according to court order.
- Determines if a refund, increased tax bill, or delinquent notice should be issued.
- Posts changes to tax rolls and prepares and distributes tax roll adjustment reports.
- Reports forfeiture redemptions to the State of Michigan and Register of Deeds and balances the corresponding general ledger account.
- Balances the current tax roll and calculates and generates tax bills based on township authorizations and state orders.
- Verifies, imports, and posts general revenue for multiple departments.
- Generates reports, prepares estimated tax sale chargeback revenue, and posts journal entries to tax charge back and receivable accounts.
- Prepares monthly and quarterly tax returns for the County.
- Maintains personal property records.
- Performs basic office duties, such as copying, filing, faxing, typing standard documents, preparing, sorting, and distributing mail and entering data.
- Prepares form letters and correspondence regarding department operations.
- Performs other duties as directed.
Benefits
- Retirement plan includes a 401a with up to 8% employer contribution
- Comprehensive Medical, Pharmacy, Dental & Vision
- Optional HSA with an employer match
- Optional Voluntary 457 Deferred Compensation plan
- Short-term & Long-term disability & Basic Life & AD&D insurance
- Health & Dependent Flexible Spending Accounts
- Paid vacation, sick days & 13 Holidays.
- Unused vacation and sick time rolls over
- Tuition Reimbursement
- Up to $500 annual Wellness reimbursement & $100 incentive for completing your annual physical & Health Assessment
- Voluntary benefits such as Pet Insurance, Accident, Critical Illness, Hospital & Whole Life policies
- Employee assistance program
- Pro-rated based on DOH
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
