Tax Licensing Analyst

AdaptHealth•Philadelphia, PA

About The Position

The Tax Licensing Analyst is responsible for transitioning and streamlining all tax-related licenses under the tax department at AdaptHealth. This position ensures the company remains in good standing with all federal, state, and local tax authorities by maintaining a comprehensive license calendar, processing renewals, and handling necessary license changes. The Tax Licensing Analyst serves as the primary bridge between the tax and licensing departments, ensuring seamless coordination to prevent any disconnect that could negatively impact credentialing or tax compliance. This role maintains accurate records of all tax-related licenses and serves as the subject matter expert for tax licensing requirements across all jurisdictions.

Requirements

Bachelor's degree in Accounting, Finance, Business Administration, or related field required
Minimum of 2-3 years of professional experience
Sufficient experience with Microsoft programs, primarily excel
Strong organizational skills with exceptional attention to detail and accuracy in maintaining license calendars and tracking systems
Ability to manage multiple projects simultaneously and meet strict deadlines for license renewals and filings
Excellent problem-solving skills and ability to work independently with minimal supervision
Proficient in Microsoft Office Suite, particularly Excel for data management and tracking
Experience with SharePoint for document management and collaboration across departments
Strong written and verbal communication skills for interacting with government agencies, the licensing department, and internal stakeholders
Ability to research and interpret complex tax laws and regulations related to licensing requirements
Analytical mindset with ability to identify process improvements and efficiency opportunities
Strong interpersonal skills to effectively serve as a bridge between tax and licensing departments
Professional demeanor and ability to maintain confidentiality of sensitive information
Strong customer service orientation for supporting internal business partners
Adaptability to change priorities and regulatory requirements
Ability to create and maintain reference materials and documentation for cross-departmental use
Must be able to bend, stoop, stretch, stand, and sit for extended periods of time
Subject to long periods of sitting and exposure to computer screen
Ability to perform repetitive motions of wrists, hands, and/or fingers due to extensive computer use
Must be able to lift 30 pounds as needed
Excellent ability to communicate both verbally and in writing

Nice To Haves

Healthcare industry experience is a plus but not required
Knowledge of sales and use tax regulations and nexus principles preferred
Experience working with state revenue department websites and online filing systems
Familiarity with entity management and corporate compliance is beneficial
Demonstrated ability to collaborate across departments and serve as a liaison between functional areas

Responsibilities

Oversee and update all tax-related licenses as needed to keep current with organizational updates, mergers, acquisitions, and business changes
Ensure license renewals for expiring licenses are completed timely to avoid penalties, lapses in coverage, or compliance issues
Maintain a comprehensive SharePoint site of all active tax licenses for the licensing department to access and reference
Maintain and update a detailed tax license calendar including all relevant information such as expiration dates, renewal deadlines, filing requirements, and responsible parties
Build and maintain a state-by-state quick reference guide documenting license requirements, application processes, renewal procedures, and jurisdiction-specific nuances
Ensure local gross receipts filings align with necessary licenses and that all required licenses are in place for filing obligations
Assist with Net Profits and other gross receipts filings as necessary, including OH CAT, KY LLET, and similar jurisdiction-specific returns
Serve as the primary liaison between the tax and licensing departments to ensure seamless coordination and prevent any disconnect that could negatively impact credentialing or tax compliance
Monitor and track all federal, state, and local tax license and registration requirements across all AdaptHealth locations and business entities
Process new tax license applications and registrations for business expansions, acquisitions, and new entity formations
Coordinate with state and local tax authorities to resolve licensing issues, respond to inquiries, and obtain necessary documentation
Process and reconcile licensing fees and ensure accurate coding and payment of all tax licensing expenses
Generate reports on license status, renewal schedules, and compliance metrics for management review
Support tax audits by providing documentation related to tax licenses and registration
Develop and maintain standard operating procedures and internal controls for tax licensing processes
Maintains patient confidentiality and functions within the guidelines of HIPAA
Completes assigned compliance training and other education programs as required
Maintains compliance with AdaptHealth's Compliance Program
Performs other related duties as assigned