Tax Administrative Assistant

Ascend Partner Firms•Tampa, FL

8h•Onsite

About The Position

Backed by private equity from people-focused Alpine Investors, Ascend is building a dynamic platform for regional accounting firms that enables them to stay independent while accessing the resources of a Top 25 firm to help them grow. Ascend provides access to growth capital, robust talent acquisition and training, leading quality management resources, best-of-breed technology, AI tools, an offshore captive, shared back-office services, a catalytic leadership system, and modernized equity incentives so that firms can surmount today’s industry challenges to reach their full potential. For more information, visit www.ascendtogether.com . Elevate your career at Saltmarsh! Saltmarsh is seeking an organized, detail-oriented, and welcoming Tax Administrative Specialist to join our team. This position will play a critical role in supporting the operational and administrative needs of the Tax Practice Area. Reporting to the Practice Area Manager, you will assist with client onboarding, document management, scheduling, and billing coordination to ensure exceptional client service and smooth workflow execution. This position for a detail-oriented, proactive professional who thrives in a collaborative environment and is passionate about delivering high-quality administrative support. At Saltmarsh, we take pride in delivering legendary service to our clients while investing in our relationships with both clients and colleagues. Join our team and become part of a culture that thrives on teamwork and growth.

Requirements

2+ years of experience working in an accounting firm, particularly tax administration.
Competent computer skills including word processing and spreadsheets, as well as databases and customer database systems.
Intermediate to advanced Microsoft Excel skills.
Knowledge of CCH ProSystem or Axcess and Document a plus
Time management skills and ability to meet deadlines.
Strong organizational skills and ability to multitask.
Proven ability to handle confidential information with discretion.
Experience in a fast-paced work environment, readily adapting to continually changing priorities & deadlines.
Available to work additional hours when necessary during tax season (OT rate will apply).
Proficiency in Microsoft Office Suite.

Nice To Haves

Knowledge of CCH ProSystem or Axcess and Document a plus

Responsibilities

Support Client Onboarding
Ensure accurate setup in CCH Axcess with complete required fields (e.g., email, engagement details).
Help with document collection, upfronting, scanning, and final delivery of tax engagements.
Coordinate sign-off and delivery processes for client deliverables.
Assist with Client Support
Help tax professionals with client communications and document preparation.
Support scheduling and coordination of client meetings, ensuring all necessary documentation is prepared in advance.
Direct client inquiries and provide timely responses to maintain client satisfaction.
Manage client meeting preparation and ad-hoc engagement needs.
Manage Tax Return Delivery & Compliance
Ensure timely delivery of tax returns via Safesend, binding, mail, and e-filing.
Execute Administrative Coordination
Perform general administrative duties, including data entry, filing, scanning, and backup receptionist coverage during breaks.
Support the Practice Area Manager in departmental initiatives and priorities.
Organize and maintain accurate client records in firm systems.
Support data collection, document scanning, and client follow-ups for tax engagements.