Task Manager

The Intellekt Group • San Antonio, TX

1d

About The Position

The Task Manager provides a diverse set of tasks to support the Director and Deputy Director. Has extensive experience with Air Force office functions in an intelligence environment to leverage while satisfying all requirements. Effective communication skills, time management, and organizational skills required. Must possess a TS/SCI security clearance.

Requirements

• 6+ years' professional work experience with 2+ years in an Exec-type role or 10+ years' professional work experience with 5+ years in an Exec-type role
• Experience providing managerial/administrative/executive protocol support to a senior executive
• Experience providing project management oversight on routine office projects
• Experience recommending, developing or implementing change/improvements that facilitate the operation of the office
• Experience coordinating and scheduling travel, briefings, meetings, conferences and other appointments and activities for senior management
• Experience providing advice and assistance on administrative matters to senior executives and performing a wide variety of highly confidential assignments to support senior leadership
• Experience managing travel, conference scheduling, and other special appointments for senior executive
• TS/SCI clearance
• 3-years related experience
• Ability to work independently and in a team environment to accomplish goals and objectives
• Demonstrated high level of Writing Skills
• Excellent communication skills
• Project Management/Project Planning/Project Analysis experience
• Ability to multi-task, work with a team, and follow procedures
• Proficient in Microsoft Office Suite
• Ability to read, write and speak English
• Public Trust with a minimum Tier 2 and up to a Tier 4 security clearance
• Bachelor’s Degree and/or managing 15 or greater employees.

Responsibilities

• Develops and maintains relationships with various internal and external stakeholders
• Plans major liaison activities in support of the organization and relevant programs
• Develops and implements plans designed to enhance relationships with stakeholders
• Reviews, writes, and evaluates executive correspondence, reports, and other written products
• Participates in development and organization of policies and programs and other related concerns associated with organizational management
• Provides information and advice regarding meeting requests and availability
• Develops and maintains documentation of meeting and event requests and establishes system for request disposition
• Develops and maintains system to gather background information, key issues, meeting notes and decisions
• Monitors incoming and outgoing correspondence and action documents to ensure deadlines are met and responses are prepared according to AFH 33-337, The Tongue and Quill
• Screens all correspondence ensuring review and creates formal processes and controls to present finished products to the Director
• Coordinates travel for the Director, including all necessary arrangements such as reservations, transportation, and appointment confirmations
• Responds to preliminary inquiries by members of the HQ staff
• Provides consultation, subject matter expertise, and advice to customer and/or company
• Supports the client with other administrative related requirements

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level