Talent Services Assistant

Greenberg Traurig•Fort Lauderdale, FL

1d•Onsite

About The Position

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment. Join our Talent Services (Human Resources) Team as a Talent Services (Human Resources) Assistant located in our Fort Lauderdale office. We are seeking a detail-oriented and proactive professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses exceptional organizational skills, strong interpersonal abilities, and a client-focused mindset. With a dedicated work ethic and a collaborative approach, you will play a vital role in supporting the Talent Services department and delivering outstanding service across the organization. Flexibility, adaptability, and initiative are key for success in this role. If you are motivated to contribute to a dynamic team and are eager to grow your career in human resources, we invite you to apply. This role will be based in our Fort Lauderdale office, on an in-office basis. This role reports to the Talent Services Manager. Position Summary The Talent Services Assistant provides administrative support to the Talent Services department. Under the guidance of the Talent Services Manager, assists with daily human resource tasks, including staff recruitment, orientation, event planning, electronic file maintenance, and other duties as assigned. Candidate should also be flexible to work overtime as needed.

Requirements

Excellent interpersonal and communication skills (oral and written), with a professional demeanor.
Strong organizational skills and attention to detail; ability to manage time and prioritize effectively.
Ability to establish and maintain effective working relationships across all levels of the organization and collaborate within a team.
Self-motivated, proactive, and able to work independently with minimal supervision.
Ability to work under pressure to meet deadlines and manage multiple tasks.
Demonstrated ability to handle confidential and sensitive information with discretion.
Commitment to delivering outstanding client service and striving for high-quality results.
Bachelor’s degree or equivalent experience in Human Resources, Business Organizational Development, or related field preferred but not required.
Minimum of one to three years’ experience in a human resources support role.
Basic understanding of HR principles and practices, as well as employment law compliance
Proficiency with Windows-based software and Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) required.
Knowledge of HR-related programs/software including Workday, Kronos or other time and attendance systems, or other applicant tracking systems and HRIS database systems.
Ability to learn new software applications quickly; exceptional computer skills required.

Nice To Haves

Professional in Human Resources (PHR/SPHR) or SHRM-CP/SCP certification preferred but not required
Law firm experience a plus.

Responsibilities

Schedules interview appointments and interfaces with candidates; emails standard communications to applicants regarding the status of their applications
Manages new hire process, including sending out new hire paperwork, initiates and monitors background check process, and coordinates start date with new hire
Prepares welcome email, assists with onboarding process, and assists in planning and conducting new employee orientation
Maintains personnel files and I-9s; responsible for E-verify
Assists with the maintenance of active and terminated employee records
Coordinates firm events such as staff appreciation, health and wellness clinics, annual holiday party, and other special events as requested; may assist with community fundraising
Coordinates administrative vacation coverage and overflow
Assists with performance assessment process, including sending out reminders and flagging comments for Talent Services Manager review
Processes employment verifications and transactions in HR system, including employee changes and separations, assists employees with the time and attendance system through Workday, reviews time records as needed
Coordinates office attorney CLE training programs and processes attorney bar association memberships
Performs additional duties as required, including but not limited to, assisting with other GT offices