Talent Optimization Coordinator

Mix Talent LLC•Columbus, OH

1d•Onsite

About The Position

We are looking for an organized, detail-oriented Talent Optimization Coordinator- Events focused to join our team. This position will be based out of our headquarters in Columbus, OH Responsibilities: In this role, you will work closely with our recruiting team to ensure a smooth hiring process, from initial contact with potential candidates to their onboarding process. You will also have the opportunity to interact with clients in support of the recruiting process. Your main focus will be to assist in live event coordination and administration.

Requirements

Highly organized, naturally detail-oriented, tech-comfortable, and service-minded.
Bachelor’s degree is preferred
Excellent organization and attention to detail.
Strong ability to manage multiple tasks and prioritize effectively.
Familiarity with Applicant Tracking Systems and ability to quickly learn new systems.
Experience with data management, including spreadsheets and document storage.
Proficiency in MS Office suite, particularly Excel, Outlook, and PowerPoint.
Excellent written and verbal communication skills.
Ability to work collaboratively and maintain strong relationships with team members and clients.
25% Travel may be required

Nice To Haves

Previous experience in a talent coordination role or similar.
Experience in the pharmaceutical or healthcare industries.
Proficiency in using digital tools for document management such as SharePoint and Docusign
Exposure to data analytics or reporting in an HR, recruiting, or business operations setting (e.g., creating dashboards, identifying data trends, or spotting anomalies).
Comfort working with tools like Excel, HRIS/ATS reporting functions, or other analytics platforms, PowerPoint, and Outlook.

Responsibilities

Coordinate and schedule interviews, communicate with candidates, and ensure an overall excellent candidate experience.
Manage the Applicant Tracking System (ATS), keeping it updated with the status of all candidates. Learn and navigate different Applicant Tracking System’s as required[AF1] [AF2] .
Manage job postings across ATS and external platforms (Ex: LinkedIn), ensuring roles are accurately listed, refreshed as needed, and aligned with position requirements and employer branding.
Prepare and send out NDAs, offer letters, and other relevant documentation.
Conduct background checks in compliance with all relevant legislation.
Handle data management tasks, such as tracking candidate responses and managing spreadsheets for live event availability, feedback, and finalist information.
Set up and maintain candidate tracking and recruitment tools tailored to clients.
Communicate and collaborate with the recruiting team and project managers
Develop, maintain, and deliver recruitment reporting requests to support external client requirements and ensure accuracy and timeliness of data-driven insights.
Maintain the highest level of organization, ensuring all candidate data is correctly stored and easily retrievable.
Continually review and implement improvements in the hiring process.
Support planning and management of end-to-end logistics for hiring events, including career fairs, hiring days, open houses, campus events, and virtual recruitment events
Support creation and distribution of event invitations, registration links, and follow-up communications
Track RSVPs and manage attendee communications before and after events
Track attendance, candidate outcomes, and event ROI
Identify opportunities to improve efficiency, candidate experience, and event impact