Talent Acquisition Specialist, Human Resources

Mercy Health System•Janesville, WI

42d

About The Position

We're seeking a detail-oriented and organized Talent Acquisition Support Specialist to provide vital administrative support to our recruiting team. In this role, you'll help ensure seamless hiring and onboarding by coordinating recruitment activities, managing new hire documentation, and maintaining key HR systems. Flexibility is important, as occasional overtime may be required during busy periods. Additional duties may be assigned to support the success of the team. Position may be located at either our Rockford or Janesville HR Site

Requirements

High school diploma or equivalent.

Nice To Haves

Experience working in a Human Resource department preferred
Experience with Workday a plus

Responsibilities

Assist with recruitment activities such as scheduling of interviews, reference checking, and primary source verifications.
Schedule job shadowing and mentoring requests
Support the onboarding process for news hires, ensuring a smooth and welcoming introduction to Mercyhealth.
Proactively follow up on incomplete onboarding tasks and missing documents.
Prepare for and assist with new partner orientations, including room set up, preparing new hire packets, and collecting I9 documents.
Process and maintain all employee documentation and records, such as licenses, certifications, background checks, and DOT checks.
Complete I-9 verifications through E-Verify and manage re-verifications as needed.
Serve as primary point of contact by monitoring the Talent Acquisition phone line and HR front door, directing inquiries to the appropriate team member.
Provide administrative and operational support to the Talent Acquisition team to ensure continuity and efficiency.
Manage and respond to inquiries received in the Careers mailbox in a timely manner.
Maintain and update employee databases to ensure all information is current and accurate.
Serve as a key support for HR systems, assisting with data entry and system-related tasks.