Talent Acquisition Specialist, Sourcing & Operations

Blue Bird Careers•Macon, GA

9d•Onsite

About The Position

The Talent Acquisition Specialist (Sourcing & Operations) supports the Talent Acquisition team by owning critical recruiting coordination and administrative execution while also contributing directly to candidate sourcing and talent acquisition reporting. Reporting to the Director, Total Talent, this role is responsible for delivering a consistently positive candidate experience through the recruitment process, ensuring requisitions and postings are executed accurately across multiple job boards, and facilitating pre-onboarding activities such as background checks and drug screenings.

Requirements

Strong technical proficiency with Microsoft Office Suite (Outlook, Excel, PowerPoint, Teams), with the ability to produce clean, accurate recruiting reports and trackers
Experience with Applicant Tracking Systems (ATS) and job board posting management; HRIS familiarity a plus
Working knowledge of recruiting coordination best practices and a strong bias for candidate experience, responsiveness, and professionalism
Demonstrated ability to source candidates using LinkedIn and other recruiting tools and platforms; comfort with outreach messaging and talent pipeline building
Detail-oriented with excellent organization, follow-up discipline, and ability to manage multiple requisitions and deadlines simultaneously
Strong interpersonal skills with the ability to partner effectively with hiring teams and HR stakeholders
Data-driven mindset with the ability to interpret and communicate talent acquisition metrics to support business decisions
Knowledge of employment practices and compliance expectations related to background checks, candidate documentation, and selection process integrity
Bachelor’s degree required
5+ years of experience supporting talent acquisition, professional recruitment, recruiting coordination, or related HR functions
5+ years of experience providing administrative and project coordination support in a fast-paced environment
All candidates must be a U.S. citizen or permanent resident.
Candidates must be authorized to work in the United States and will be required to provide proof of employment eligibility at the time of hire.

Responsibilities

Collaborate closely with Hiring Managers, Talent Acquisition Business Partners, and HR Business Partners to deliver a positive, high-touch candidate experience throughout the recruitment lifecycle
Create and manage job requisitions in the Applicant Tracking System (ATS) and ensure postings are active, accurate, and refreshed as needed
Post open roles to company-approved job boards and proactively expand visibility through additional recommended job boards and sourcing channels based on role type
Support talent pipeline development through candidate sourcing activities, including resume mining, LinkedIn sourcing, targeted outreach, and building talent pools for recurring or hard-to-fill roles
Leverage appropriate systems to facilitate background checks, drug screens, and other pre-onboarding requirements; monitor completion timelines and troubleshoot issues to avoid delays
Coordinate candidate interview schedules using Outlook calendars and communicate confirmations, updates, and next steps to ensure a smooth experience for candidates and interview teams
Coordinate candidate travel arrangements (flights, rental vehicles, hotels) and manage logistics as needed for onsite interviews
Maintain and improve staffing process documentation, templates, and standard work to ensure consistency and efficiency
Own professional staffing invoicing and maintain accurate records and routing for approvals and payment processing
Track recruiting activity and outcomes, maintaining dashboards and reports (e.g., candidate flow, time-to-fill, posting performance, source effectiveness, funnel conversion, and candidate experience indicators) to support program effectiveness and continuous improvement
Perform other related duties as assigned