Talent Acquisition Coordinator

Home Of Guiding Hands Corporation•El Cajon, CA

5d•Onsite

About The Position

Home of Guiding Hands is seeking a proactive, detail-oriented, and results-driven Talent Acquisition Coordinator to join our People Operations team. In this role, you’ll play a key part in shaping a positive hiring experience by managing internal applications, coordinating interviews, and partnering with staffing agencies to meet organizational staffing needs. As a vital connector between candidates, hiring managers, and external partners, you’ll ensure every step of the recruitment process is efficient, timely, and aligned with our ICARE values . This position is perfect for someone who thrives in a dynamic environment, enjoys administrative precision, and takes pride in helping bring passionate, mission-driven talent to our organization. What You'll Be Doing: Internal Applications: Monitor and manage incoming internal job applications submitted via the company website or internal job portal. Ensure all internal applicants receive timely communication and status updates throughout the recruitment process. Coordinate interviews between internal candidates and hiring managers. Track and report on internal mobility metrics and trends. Ensure internal application policies and guidelines are followed consistently. External Applicant & Job Posting Management: Manage external candidate applications submitted through the company website and job boards. Post job openings to external job boards and professional networks in coordination with the Marketing Manager. Track performance of job ads and suggest improvements for reach and engagement. Collaborate with the Marketing team to develop recruitment-related content and campaigns. Temp Agency Coordination: Serve as the main point of contact for all temporary staffing agencies. Communicate staffing needs and job requirements to agencies clearly and promptly. Coordinate the selection, onboarding, and offboarding processes for temporary workers. Maintain accurate records of temp staff assignments, durations, and agency contracts. Track agency performance, time-to-fill, and cost metrics, providing reports to HR and leadership. Ensure compliance with labor regulations and company policies when working with temp staff. General Talent Support: Working alongside Onboarding -Talent Care Specialist Maintain accurate data in applicant tracking systems (ATS) and other recruitment tools. Experience utilizing UKG Pro Recruitment Assist in the creation and posting of job descriptions as needed. Provide administrative support to the Talent Acquisition and HR teams. Collaborate with hiring managers to understand workforce needs and timelines. Data Analysis and Reporting proficiency

Requirements

Bachelor’s degree in human resources, Business, or related field (or equivalent experience).
2–3 years of experience in HR, recruiting coordination, or staffing agency liaison role.
Strong organizational and time management skills with the ability to manage competing priorities.
Excellent written and verbal communication skills.
Experience working with applicant tracking systems and HRIS platforms.
Proficiency in Microsoft Office Suite and scheduling tools.
Ability to maintain confidentiality and exercise sound judgment.

Nice To Haves

Experience working with multiple temp staffing vendors.
Understanding of internal mobility programs and policies.
Familiarity with labor laws and contingent workforce management best practices.
Proficiency in UKG (Ultimate Kronos Group) software is highly desirable

Responsibilities

Monitor and manage incoming internal job applications submitted via the company website or internal job portal.
Ensure all internal applicants receive timely communication and status updates throughout the recruitment process.
Coordinate interviews between internal candidates and hiring managers.
Track and report on internal mobility metrics and trends.
Ensure internal application policies and guidelines are followed consistently.
Manage external candidate applications submitted through the company website and job boards.
Post job openings to external job boards and professional networks in coordination with the Marketing Manager.
Track performance of job ads and suggest improvements for reach and engagement.
Collaborate with the Marketing team to develop recruitment-related content and campaigns.
Serve as the main point of contact for all temporary staffing agencies.
Communicate staffing needs and job requirements to agencies clearly and promptly.
Coordinate the selection, onboarding, and offboarding processes for temporary workers.
Maintain accurate records of temp staff assignments, durations, and agency contracts.
Track agency performance, time-to-fill, and cost metrics, providing reports to HR and leadership.
Ensure compliance with labor regulations and company policies when working with temp staff.
Maintain accurate data in applicant tracking systems (ATS) and other recruitment tools.
Experience utilizing UKG Pro Recruitment Assist in the creation and posting of job descriptions as needed.
Provide administrative support to the Talent Acquisition and HR teams.
Collaborate with hiring managers to understand workforce needs and timelines.
Data Analysis and Reporting proficiency