Talent Acquisition Coordinator

Fenwick & West•Palo Alto, CA

2d•$68,000 - $95,750•Hybrid

About The Position

The Talent Acquisition Coordinator supports the Talent Team as well as managers across the firm in the full-cycle recruiting process for all business professional positions. This role will primarily be responsible for scheduling interviews, tracking candidate data, and supporting operational recruiting functions, all while keeping the candidate experience in mind. This position is be based in our Silicon Valley, CA office, and offers a hybrid schedule requiring 2 days onsite per week at your designated office with the possibility of additional required in-office days depending on business needs. The work schedule for this position will be 40 hours per week (non-exempt), Monday - Friday, from 9:00 am - 6:00 pm PT, with flexibility to work overtime as needed.

Requirements

Proven track record of handling high-volume and ability prioritize workload.
High level of attention to detail.
Excellent data entry skills.
Ability to handle confidential information.
Work effectively and with minimal supervision as an individual contributor and as a team member.
Communicate clearly and effectively at various levels with internal and external clients.
Professionalism, diplomacy, tact and calm in the face of conflict and pressure.
Strong work ethic.
Proficient in MS Office and recruiting database software (preferably Workday).
Reporting to the Talent Acquisition Manager, the ideal candidate will have 3+ years of professional recruiting coordination & scheduling experience, preferably in a law firm environment.
Bachelor's degree required.

Responsibilities

Enters and updates resume/applicant data and status to Workday.
Maintains data on recruitment activities, applicant flow, interviews and hires.
Drafts job postings and posts open positions in Workday and on external job boards.
Monitors resumes and emails submitted to the recruiting mailbox.
Responds proactively to requests for information.
Coordinates and schedules interviews (and testing as needed).
Gathers evaluation forms from all interviewers and compiles the feedback into spreadsheets.
Meets and greets candidates and is the point of contact throughout the interview process.
Coordinates and processes travel arrangements for candidates and new hires as applicable.
Initiates background and conflicts checks and conducts reference checks for new hires.
Reviews completed background reports, proactively reaches out for additional information as needed, and discusses discrepancies with Talent Acquisition Manager as needed.
Prepares and sends out offer letters.
Processes all business professional hires into Workday.
Coordinates pre-onboarding tasks for new hires.
Distributes new hire goodies.
Prepares and submits department expense reports and invoices.
Assists with customization of Workday.
Handles additional tasks and projects as requested.