Talent Acquisition Coordinator

Teacher Retirement System of Texas•Austin, TX

38d•Onsite

About The Position

Service, Respect, and Connection are core to the individual and collective TRS experience. We know that great service rests on a foundation of relationships that connect us all to an empowering and rewarding career. At TRS, we're inspired by our community who bring authenticity and commitment to our mission to improve the retirement security of public education employees and retirees throughout Texas. As a group of achievers, we tap collaboration and innovation to raise the bar in performance, administering and counseling pensions and healthcare benefits to ensure certainty for the future of our members. We invite you to join us, where both personal and career growth are respected and where you can make a difference in our members' lives every day. If you love forms (yes, really), enjoy auditing them, and get a kick out of welcoming new team members, this role is for you. Bonus points if process documentation makes your heart happy! Join us, and you'll be part of a dynamic Talent Acquisition team that thrives on collaboration and making a real impact. You'll grow as a TA professional while helping support the incredible people who keep Texas schools running. Sound like your kind of position? Apply today-we'd love to talk to you!

Requirements

Associate's degree from an accredited college or university.
Education and experience may substitute for one another.
Two (2) years of full-time directly related progressively responsible experience in human resources or related experience.
Knowledge of: Human resources principles and practices.
Skills in: Strong computer skills including Microsoft Outlook, Word, Excel, Power Point and Teams.
Effective written and verbal communications, including preparing and delivering complex correspondence, reports, presentations, and proposals.
Ability to: Maintain employee confidentiality.
Provide quality customer service.
Establish and maintain harmonious working relationships with co-workers, agency staff and external contacts, and to work effectively in a professional team environment.

Nice To Haves

Experience handling HR documentation including employee files and personnel actions.
Experience using HRIS systems.
Experience using CAPPs
Basic understanding of HR policies and practices.

Responsibilities

Works with the Talent Acquisition team to assist with candidate communication including administering pre-employment screenings, scheduling interviews, communicating with applicants, and completing reference checks.
Completes Talent Acquisition administrative tracking such as cataloging interview notes, pre-employment testing, and updating personnel files.
Assists the Talent Acquisition team to utilize online resources to attract qualified candidates such as social media, talent databases, job boards and other resources.
Assists with employee recognition programs.
May attend recruitment events and participate in special recruitment efforts.
Works with candidates to ensure onboarding documentation is completed prior to their start date including assistance trouble shooting technical issues involving HRIS and answering logistical questions regarding New Employee Orientation.
Assists with the planning and implementation of New Employee Orientation including coordinating presenters, updating presentation slides, and communicating logistics with participants.
Creates, audits, and maintains new employee files and assists with electronic file creation.
Coordinates with the Talent Acquisition team to prepare candidate and employee status change actions and related documents including selection emails. Secures required approvals and tracks outgoing/incoming documents.
Administers the recruitment bonus process including intake of the initial request, request preparation, approval routing, status notifications, and log maintenance.
Performs position maintenance in HRIS to include updating and creating new positions for job requisitions and new hire activity.
Assists the Talent Acquisition team with the creation and revisions of requisition templates in HRIS.
Coordinates terminations with the Talent Acquisition team including entering termination tickets, processing termination actions administratively, ensuring exit documentation is completed by employees, and entering I9 and DPS termination dates.
Maintains and supports any additional HR databases or files (electronic and physical documents).
Facilitates the termination process including coordination of retirement acknowledgements; ensuring exit documentation is completing by employees, and entering termination tickets.
Performs routine data entry into HRIS utilizing appropriate resources and ensuring accuracy of system changes.
Processes documentation and maintenance of processes, checklists and job aids related to Talent Acquisition
Prepares monthly and ad-hoc reports.
Acts as the team records retention liaison and performs regular and annual document disposition activities.
Assists OE team in responding to general employee inquiries, requests, and assists with day to day operations.
Assists in the development of standard reports for departmental needs.
Assists with division-wide committees, events, and special projects including employee recognition programs and events.
Provides general administrative support to other Organizational Excellence (OE) staff and program areas, including preparing correspondence, forms, and other documents.
Provides back-up support to other OE Coordinator positions to ensure continuity of operations during staff absences and peak periods.