Talent Acquisition Coordinator

Hilton Grand Vacations • Poipu, HI

7h • $25 - $27 • Remote

About The Position

We are seeking an experienced Recruiting Coordinator to join our team and play a key role in welcoming top talent to the organization. In this position, you will oversee the full onboarding process—from offer acceptance through the new hire’s first day—while ensuring an exceptional candidate experience and cultivating strong partnerships with candidates and Talent Acquisition team members. Additionally, you will provide coordination and administrative support for Talent programs and systems. Here's why you'll love it here! We offer an excellent benefits package to our full-time Team Members that include: Hourly rate between $25 - $27 per hour Medical, Dental, and Vision insurance from Day One Financial Wellness - 401k plan with company match, Life insurance, Company stock purchase program Team Member Travel Program - enjoy discounted rates at incredible properties around the globe Generous Paid Time Off Program Paid Sick Days Team Member Recognition and numerous learning and advancement opportunities and more! HGV was awarded four out of five stars for fostering a culture of work-life balance and family-friendly benefits, and is one of Newsweek's "America's Greatest Workplaces for Parents & Families." Over the past 30 years, the highest honor we’ve received is the continued loyalty of our Owners, Members and Guests. We’ve also earned accolades for the remarkable work of our dedicated Team Members throughout our resorts, call centers and corporate offices. Schedule Detail: Monday through Friday This is a remote position but need to be based on the island of Kauai, Maui or Oahu to attend events and job fairs as needed We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Requirements

• High School Diploma/GED
• 2 years of general office experience
• Proficient in Word, Excel, and Outlook
• Must be trustworthy and adhere to strict confidentiality procedures
• Strong problem-solving skills and a data-driven approach to recruitment
• Exceptional interpersonal, communication, and relationship-building skills, with the ability to engage effectively with a diverse range of stakeholders and candidates.
• Strong organizational and time-management abilities, with the capacity to manage multiple open positions and prioritize tasks in a fast-paced environment.
• Must have reliable transportation and the ability to travel to internal and external recruiting events

Nice To Haves

• Fluency in reading, writing, and speaking Japanese
• 1 year of experience in a recruiting environment
• 1 year of experience using an applicant tracking system

Responsibilities

• Prepare and generate offer letters in accordance with approved compensation, leveling, and internal policies
• Coordinate offer approvals with recruiters, hiring managers, HR, and finance as needed
• Send offers to candidates and track acceptance, declines, and negotiations
• Manage pre-employment requirements, including background checks, reference checks, and employment eligibility verification
• Communicate next steps clearly to candidates after offer acceptance
• Initiate and track onboarding workflows in HRIS/onboarding systems
• Collect and verify new hire documentation (I-9, tax forms, agreements, policy acknowledgments)
• Coordinate start dates and ensure alignment across recruiting, HR, Training, and hiring managers
• Provide new hires with onboarding schedules, welcome materials, and first-day instructions
• Ensure all onboarding tasks are completed prior to Day One
• Serve as a point of contact for new hires on Day One to troubleshoot issues
• Coordinate introductions and handoffs to Training & HR
• Ensure a smooth transition from recruiting to onboarding and employee lifecycle ownership
• Ensure all offers and onboarding processes comply with legal, regulatory, and company policies
• Maintain accurate records in ATS and HRIS systems
• Track onboarding completion metrics and resolve outstanding items promptly
• Identify process gaps and recommend improvements to offer and onboarding workflows
• Assists Talent team with projects, reporting, and administrative support
• Ensure bonuses are paid out accurately in a timely manner
• Answers phones and manages the flow of traffic coming into the applicant area where applicable, answers questions, and directs team members and/or candidates accordingly
• Assist Talent Acquisition leadership with other duties as assigned

Benefits

• Hourly rate between $25 - $27 per hour
• Medical, Dental, and Vision insurance from Day One
• Financial Wellness - 401k plan with company match, Life insurance, Company stock purchase program
• Team Member Travel Program - enjoy discounted rates at incredible properties around the globe
• Generous Paid Time Off Program
• Paid Sick Days
• Team Member Recognition and numerous learning and advancement opportunities and more!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED