Talent Acquisition / Background Checks Coordinator

The Ohio State University • Columbus, OH

5d • Hybrid

About The Position

When staff join the Ohio State Office of Human Resources, they become part of one of America’s most comprehensive universities, one of Ohio’s largest employers and an exceptional team of professionals who provide proactive Human Resources services and solutions. Human Resources creates an environment that inspires pride, innovation and accountability, while also engaging faculty and staff to focus on the core mission of The Ohio State University. Talent Acquisition is seeking a TA/Background Checks Coordinator. The Background Check Coordinator plays a vital role in safeguarding the integrity of The Ohio State University community, which includes employees, students, volunteers, guests, faculty, and staff. This position ensures compliance with university policies, state and federal regulations, and legal standards while managing an efficient and timely background check process. This is an excellent opportunity for a detail-oriented, values-driven professional to make a meaningful impact within the Office of Human Resources. The role offers a hybrid work arrangement, combining on-site and remote flexibility.

Requirements

• High School Diploma or GED.
• One year of experience in working with background checks or in human resources.

Nice To Haves

• Knowledge of background check processes and systems.
• Familiarity with Workday.
• Experience in customer service environment.
• Ability to solve problems in a dynamic environment.
• Proficient in written and oral communications
• Detail-oriented and comfortable with a high volume of work.

Responsibilities

• Background Check Administration (80%): Initiate track and process background checks for staff, faculty, student employees, students, volunteers, and guests through online vendor systems (First Advantage and Sterling Talent Solutions)
• Administer BCI/FBI fingerprinting system and maintain compliance with all legal requirements
• Respond to inquiries from internal and external stakeholders, providing clear and timely information.
• Troubleshoot and resolve issues with vendors to ensure smooth processing.
• Collaborate closely with college program administrators and 4-H programs to coordinate seamless background screening processes.
• Training and Process Standardization (10%): Develop and deliver training on background check policies and procedures for internal clients and university stakeholders.
• Document and standardize background check processes for consistency and compliance.
• Process Improvement (10%): Participate in team projects aimed at enhancing and improving the overall background check experience

Benefits

• In addition to the outstanding benefits offered by The Ohio State University, this role provides the unique advantage of living and working in Columbus, Ohio—a dynamic and fast-growing city with much to offer.
• This position also brings the rewarding experience of contributing to an institution recognized for its world-class teaching and research that make a global impact.
• Eligible Ohio State employees receive comprehensive benefits packages, including medical, dental and vision insurance, tuition assistance for employees and their dependents, and state or alternative retirement options with competitive employer contributions.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees