Talent Acquisition Assistant

Associated Students Inc•Pomona, CA

3d•Hybrid

About The Position

Under the supervision of the Talent Acquisition Senior Specialist, the Talent Acquisition Assistant will assist with the creation of an exemplary candidate experience area in Human Resources (HR) assisting with the recruitment process from the point of application submission through the completion of onboarding, including hands-on interviewing, high-touch candidate communication, and providing hiring committee support. In alignment with ASI’s guiding ideas, the Talent Acquisition Assistants contribute to a student learning-centered HR Department by working collaboratively with organizational stakeholders. The Acquisition Assistant Team will provide excellent customer service and serve as the initial contact to ASI. Team members will perform routine and non-routine tasks to support the Talent Acquisition area and Human Resources Department.

Requirements

Excellent customer service skills and a willingness to hone skills to best serve students and future ASI employees
Detail-oriented skills with the ability to perform consistent, accurate work
Ability to maintain confidentiality
General computing skills to use (or learn to use) Microsoft Word, Excel, PowerPoint, Outlook, Teams, and other workstation software
Ability to follow routine verbal and written instructions
Ability to adhere to work rules, follow directions, use time effectively and work productively without close supervision
Ability to prioritize tasks, take initiative, and remain flexible in a changing environment
Ability to effectively communicate clearly and concisely, both verbally and in writing
Ability to work with a diverse student population and campus community

Nice To Haves

6 units of Management & Human Resource (MHR) or equivalent, preferred
6 months of customer service, preferred

Responsibilities

Assists in the screening of candidates to ensure posted minimum qualifications are met
Assists with the management of the university student eligibility process and required checks are completed
Serves as the HR representative on all ASI interview teams to ensure consistency, compliance and serve as a resource for those involved.
Assist with the maintenance of ATS to provide prompt, personalized service to external users and candidates
Assists in ensuring the job offer process and related paperwork is executed and communicated in a clear and timely manner
Assists with ensuring organization onboarding process and applicable documentation is in compliance with all applicable laws and regulations (i.e., I9 verification, background check completion)
Assists with onboarding administration for in-coming staff; ensure timely processing of new employee documentation and transition to the employee experience team
In collaboration with stakeholders, creates and ensures an inclusive candidate experience
Ensure all required employment certifications are verified, documented, and maintained
Assist in the development, documentation, and implementation of standard operating procedures for the screening, candidate selection, and onboarding process, including human-centered best practices
Collaborates with key stakeholders in providing oversight of historical records, current and future talent acquisition activities
Maintains Standard Operating Procedures (SOPs) for the talent acquisition area
Assist with general HR inquiries, issues and discrepancies from employees, managers, and administrators, as needed
Models the behaviors of ASI core values, constantly challenging one’s mental models as an active learner
Attends all ASI required trainings, including but not limited to, annual all staff and department retreats
Performs other related duties, as assigned