Talent Acquisition Administrative Assistant

Talent Acquisition Team, May Institute • Randolph, MA

3d • $24 • Hybrid

About The Position

Join May Institute’s Talent Acquisition team and play a key role in powering recruitment operations and expanding outreach. As a Talent Acquisition (TA) Administrative Assistant, you’ll help keep our systems, data, and processes running smoothly while providing support on lead generation and candidate outreach efforts. You’ll be essential to our team’s success—ensuring efficiency, accuracy, and connection in everything we do to bring in talent that supports individuals with autism and developmental disabilities. What You’ll Do: • Recruitment Support: Post job requisitions, manage approvals, and keep the ATS organized and up to date • Data Accuracy: Maintain and clean data in our recruiting dashboards and reports to support team insights • Compliance: Assist in documenting, auditing, and improving recruitment processes to ensure consistency and compliance • Marketing Coordination: Support digital marketing campaigns by helping format job ads, schedule posts, and maintain branded content • Lead Generation: Assist with organizing and tracking passive candidate outreach efforts, including talent lists, sourcing events, and newsletter campaigns • Team Collaboration: Partner with recruiters and hiring managers to understand position needs and timelines

Requirements

• 1+ years of experience in an administrative support role
• Associate’s or bachelor’s degree preferred (or equivalent work experience)
• Proficiency in Microsoft Excel, Teams, and Word; comfort learning new systems and tools
• Strong organizational and time management skills; able to handle multiple priorities with attention to detail
• Excellent communication skills and a team-oriented mindset

Nice To Haves

• Familiarity with Canva, Adobe Suite, Constant Contact, or social media scheduling tools

Responsibilities

• Post job requisitions, manage approvals, and keep the ATS organized and up to date
• Maintain and clean data in our recruiting dashboards and reports to support team insights
• Assist in documenting, auditing, and improving recruitment processes to ensure consistency and compliance
• Support digital marketing campaigns by helping format job ads, schedule posts, and maintain branded content
• Assist with organizing and tracking passive candidate outreach efforts, including talent lists, sourcing events, and newsletter campaigns
• Partner with recruiters and hiring managers to understand position needs and timelines

Benefits

• Compensation – $24.00 per hour
• Meaningful Mission – Help recruit the professionals who provide life-changing services to individuals with disabilities
• Generous Paid Time Off – Includes 10 holidays and a floating holiday for your birthday
• Robust Benefits – Comprehensive medical, dental, and vision insurance
• Growth Opportunities – Paid training, certification support, and tuition reimbursement
• Financial Flexibility – Access to dependent care FSA, voluntary benefit options, and disability coverage
• Retirement Support – 403(b) with employer match
• Wellness Resources – Confidential support via our Employee Assistance Program (EAP)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 1-10 employees