Surgical Services Materials Management Specialist (DH1920)

Tuba City Regional Health Care Corporation•Tuba City, AZ

41d

About The Position

The Surgical Services Materials Management Specialist oversees the daily surgical supply operations, including inventory, procurement, and contract management in accordance with TCRHCC established standard operating procedures, whilst adhering to legal and regulatory requirements. This position is responsible for ordering specialty instrumentation, supplies, and equipment for patients while maintaining all the necessary paperwork to support the standard operating procedures of the department. Responsible for allograft tissue and documentation. Additionally, this position is responsible for the capital and supply operating budgets to meet annual budgetary goals.

Requirements

High School diploma or GED
One (1) year working in a healthcare setting with demonstrated ability to manage and prioritize multiple, competing tasks and demands while meeting deadlines.
A record of satisfactory performance in all prior and current employment as evidenced by positive employment references from previous and current employers. All employment references must address and indicate success in each one of the following areas:
Positive working relationships with others
Possession of high ethical standards and no history of complaints
Reliable and dependable; reports to work as scheduled without excessive absences
Provides excellent customer service to patients, visitors, and hospital staff
Detail oriented / attention to detail; must be safety conscious
Excellent communicator, organization and prioritizing skills
Must be familiar and update annually the Material Safety Data Sheets (MSDS) and Hazardous Material Handling procedures
Proficient in Microsoft Office Programs (Word, Excel Spreadsheets, PowerPoint, and Outlook)
Completion of and, above-satisfactory scores on all job interviews, demonstrating to the satisfaction of the interviewees and TCRHCC that the applicant can perform the essential functions of the job
Successful completion of and positive results from all background and reference checks, including positive employment references from authorized representatives of past and current employers demonstrating to the satisfaction of TCRHCC a record of satisfactory performance and that the applicant can perform the essential functions of the job
Successful completion of fingerprint clearance requirements, physical examinations, and other screenings indicating that the applicant is qualified to be employed by TCRHCC and demonstrating to the satisfaction of TCRHCC that the applicant can perform the essential functions of the job
Submission of all required employment-related documents, applications, resumes, references, and other required information free of false, misleading, or incomplete information, as determined by TCRHCC.

Responsibilities

Assist in the organization, and control of operations for ordering, shipping, and receiving functions for medical supplies; ensure proper handling and timely delivery of all supplies ordered and received.
Monitors incoming and outgoing medical supplies stocked within Surgical Services inventory. Organize space, medical supplies and expense(s) relevant to the surgical services department. Maintain daily records of shipments and invoices to see what products need to be replenished. Track inventory utilizing the inventory management software.
Walk the Surgical services supply shelves, perform cycle counts, set and order to established par levels, check expirations and reviews and updates critical supply orders to include Medline and all others. Restocks as supplies arrive to include General Services and all others.
Places all orders in a timely manner to include implants, Medline, Tissue, and all others. Follow-up within 48hr of placing an order to include emailing and calling vendor. Notify OR/SPD leadership of status.
Manages the physical inventory counting, valuation, and analysis of year-to-year inconsistencies in Surgical Services, Oversees staff responsible for inventory and order cycle during the inventory process, while providing direction on correct procedures of inventory management
Maintains the patient supply/equipment requisition process.
Maintains the Master Item Supply List for the department which includes updates with item description, Unit of Measure, price adjustments, vendor information and vendor catalog number. Maintains item locator list.
Provides a leadership role in the management of projects that require cross-departmental cooperation. Coordinates between administrative team, internal departments, vendors, and sub-contractors ensuring exceptional communications at all times. Facilitates management of projects from inception to completion.
Adheres to organizational wide and departmental policies and procedures in compliance with TCRHCC safety, OSHA, and other regulatory guidelines.
Ensure proper PPE is worn at all times while on duty including but not limited to, face mask, gloves, gown, isolation gown, NIOSH-approved N95 filtering facepiece respirator or higher, if available), and eye or face shield.
Complete all donning and doffing tasks in a safe acceptable method and discard of used PPE accordingly. (see CDC website for most current updates)
Complete task training for all routine cleaning and decontamination processes for all surfaces contaminated by a communicable disease to ensure a high level of patient, visitor, employee, and external customer satisfaction.
Performs other duties as assigned