Surgical Scheduler - 40 Hours, Day

Beth Israel Lahey Health•Woburn, MA

3d•$21 - $28

About The Position

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Surgical Scheduler Gastroenterology - 40 Hours, Day Job Description: According to established policies and procedures, provides scheduling, general secretarial and administrative support for Surgeons in Surgical Specialty Practices. Meets with patients to schedule surgery, pre op and post op appointments, analyzes block booking data to maximize usage, coordinates surgical and practice schedules, communicates with the OR staff to ensure all paperwork is processed in a timely manner, schedules equipment needed and additional resources needed for surgical procedures, obtains prior authorizations for surgical procedures and processes billing of patient charges. Supports the practice in various administrative functions. JOB FUNCTIONS Exemplifies Winchester Hospital’s values and Service Excellence standards. Commits to making every encounter with our patients, patients’ family, co-workers, physicians and other customers the best that it can be. Complies with all Winchester Hospital policies and the Code of Business Conduct. Takes responsibility for own safety as well as the safety of patients, patients’ family, co-workers, physicians and other customers. Performs all duties of Surgical Specialty Practice Surgical Scheduler. Coordinates scheduling of surgical procedures for the Surgical Specialty Practice. Reviews, analyzes and modifies scheduling blocks to incorporate changes recommended by the OR Committee Meets with patients to schedule surgery, coordinates date and time with patient, surgeon and OR. Submits OR case request forms electronically and by paper via fax as required by hospital processes. Maintains copies of all surgical case requests organized by surgeon and date to ensure optimal patient care and work flow. Process prior authorizations for surgical procedures when required by insurance. Obtains referrals for surgical procedures and office visits when required. Schedules patients for pre admission testing. Schedules necessary equipment for scheduled surgical procedures with sales representatives. Schedules necessary second surgeon or assist surgeon, coordinating with various surgical practices and the OR. Schedules post op testing and appointments as required. Creates reports, spreadsheets, and statistics to assist in analyzing block time utilization by surgeon or specialty and report to Practice Coordinator. Tracks release of allocated block time, cancellation reports, and surgeon utilization reports (individually and group). Makes recommendations to Medical Director and Practice Coordinator for block time review by the OR Committee. Maintains procedure dictionary and updates data including new personnel, special equipment and new procedures. Acts as a liaison with IS for Epic system upgrades and staff/provider concerns or questions. Performs routine administrative tasks necessary. Promotes communications and problem solving with OR team and providers regarding scheduling of surgical cases. Pay Range: $21.00 - $28.26 The pay range listed for this position is the base hourly wage range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law. Compensation may exceed the base hourly rate depending on shift differentials, call pay, premium pay, overtime pay, and other additional pay practices, as applicable to the position and in accordance with the law. As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment. More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger. Equal Opportunity Employer/Veterans/Disabled At Beth Israel Lahey Health, we are driving the change in health care that Massachusetts wants and needs. Our culture promotes continuous learning, growth, innovation and a sense of belonging. We make it a priority to offer comprehensive compensation and benefits and help you achieve a healthy and balanced life. While you're busy caring for and supporting our patients, we take care of you.

Responsibilities

Provides scheduling, general secretarial and administrative support for Surgeons in Surgical Specialty Practices.
Meets with patients to schedule surgery, pre op and post op appointments, analyzes block booking data to maximize usage, coordinates surgical and practice schedules, communicates with the OR staff to ensure all paperwork is processed in a timely manner, schedules equipment needed and additional resources needed for surgical procedures, obtains prior authorizations for surgical procedures and processes billing of patient charges.
Supports the practice in various administrative functions.
Coordinates scheduling of surgical procedures for the Surgical Specialty Practice.
Reviews, analyzes and modifies scheduling blocks to incorporate changes recommended by the OR Committee
Meets with patients to schedule surgery, coordinates date and time with patient, surgeon and OR.
Submits OR case request forms electronically and by paper via fax as required by hospital processes.
Maintains copies of all surgical case requests organized by surgeon and date to ensure optimal patient care and work flow.
Process prior authorizations for surgical procedures when required by insurance.
Obtains referrals for surgical procedures and office visits when required.
Schedules patients for pre admission testing.
Schedules necessary equipment for scheduled surgical procedures with sales representatives.
Schedules necessary second surgeon or assist surgeon, coordinating with various surgical practices and the OR.
Schedules post op testing and appointments as required.
Creates reports, spreadsheets, and statistics to assist in analyzing block time utilization by surgeon or specialty and report to Practice Coordinator.
Tracks release of allocated block time, cancellation reports, and surgeon utilization reports (individually and group).
Makes recommendations to Medical Director and Practice Coordinator for block time review by the OR Committee.
Maintains procedure dictionary and updates data including new personnel, special equipment and new procedures.
Acts as a liaison with IS for Epic system upgrades and staff/provider concerns or questions.
Performs routine administrative tasks necessary.
Promotes communications and problem solving with OR team and providers regarding scheduling of surgical cases.