Surgical Scheduler
About The Position
Ann & Robert H. Lurie Children’s Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann & Robert H. Lurie Children’s Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report. General Summary: Schedules all operating room procedures and invasive procedures requiring general anesthesia in the operating room, procedure suites, medical Imaging (interventional radiology, CT, MRI, cardiac catheterization) at the main hospital.
Requirements
- High school diploma required.
- Minimum one year experience working in a hospital within a clinical setting.
- Working knowledge of medical terminology.
- Proficiency with computer information systems and typing skills at 60-75 words per minute.
Responsibilities
- Schedules all procedures into EPIC information system following established block schedule to accommodate surgeons' and anesthesiologists' schedules.
- Coordinates changes in operating room schedule with physicians’ offices, surgical scheduler lead, and Scheduling Specialist. Notifies surgeons, anesthesia and nursing staff of pertinent additions and revisions to schedules. Initiates appropriate process to resolve scheduling conflicts and changes and supports conflict resolution.
- Processes reservation information for admitting personnel.
- Notifies anesthesiologist of all special requests for services.
- Sends verification of surgical schedule when appropriate to physicians’ offices in advance for review.
- Performs daily audits of surgical schedule and reports changes to Surgical Scheduling Specialist.
- Coordinates complex combined surgical cases between OR and different procedural areas (i.e. IR, MRI, CT) and between multiple service lines.
- Lead daily scheduling huddle with OR managers, Anesthesia coordinator, OR charge nurse and sterile reprocessing to resolve scheduling issues and ensure appropriate staffing and equipment coverage.
- Work closely with service line office administrative assistants and schedulers to ensure they are maximizing use of their designated block time, and manage block releases in EPIC to improve OR utilization.
- Monitors special needs requests (equipment, supplies, rep and staffing support), and communicates with staff and management to ensure appropriate coverage
- Works with service line office administrative assistants and schedulers to confirm appropriate post-op destination and case order to ensure positive patient experience
- Responsible for scheduling surgical cases at Northbrook ASTC, and anesthesia coordination for Lurie cases at Westchester ASTC and Northwestern.
Benefits
- Medical, dental and vision insurance
- Employer paid group term life and disability
- Employer contribution toward Health Savings Account
- Flexible Spending Accounts
- Paid Time Off (PTO), Paid Holidays and Paid Parental Leave
- 403(b) with a 5% employer match
- Various voluntary benefits:
- Supplemental Life, AD&D and Disability
- Critical Illness, Accident and Hospital Indemnity coverage
- Tuition assistance
- Student loan servicing and support
- Adoption benefits
- Backup Childcare and Eldercare
- Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members
- Discount on services at Lurie Children’s facilities
- Discount purchasing program
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
1,001-5,000 employees
