Surgery and Procedure Scheduling Specialist, Surgery Scheduling

Northside Hospital•Atlanta, GA

16h

About The Position

Overview Northside Hospital is award-winning, state-of-the-art, and continually growing. Constantly expanding the quality and reach of our care to our patients and communities creates even more opportunity for the best healthcare professionals in Atlanta and beyond. Discover all the possibilities of a career at Northside today. Responsibilities PRIMARY DUTIES AND RESPONSIBILITIES Is cross trained to understand scheduling protocols for all operating rooms at all Northside surgical locations, labor and delivery, and GI services. Is cross trained to understand scheduling protocols for all Northside Hospital surgical facilities pre assessment areas. Schedules surgical/GI/L&D procedures, staff, and equipment for multiple surgical facilities. Ensures physician's request for equipment and instruments can be granted. Must possess ability to conflict check: equipment, surgeon, OR time history, Procedure appropriateness for facility and room, Ancillary staff (Radiology, Neuro diagnostics, NICU, L&D) Schedules anesthesia coverage for ancillary areas including radiology and cardiology. Schedules coordinated procedures with radiology scheduling and the physicians’ office. Resolves all scheduling conflicts and works directly with other ancillary departments and all Northside Hospital surgical facilities to assure easy accessibility for both patient and physician. Faxes/phones surgeons’ offices daily to confirm surgical appointments. Cross-references surgical procedure with pre assessment appointment. Telephones patients to schedule or confirm pre assessment appointment. Provides patient with information and instructions as appropriate to procedure or appointment. Acts as a Surgical coordinator to interface with the following areas: Admissions, ER, Patient Floors, All ancillary departments. Acts as the direct surgical liaison for all office managers and physicians. Works directly with medical staff office to assure physicians, contract personnel and NPP's have appropriate delineation of privileges. Prepares, verifies, and distributes surgical and pre assessment schedules to appropriate areas. Coordinates and verifies the scheduling of contract personnel and services. Undergoes extensive orientation and ongoing training to stay up to date on surgeons, new procedures, and new technology. Practices proper safety techniques in accordance with hospital and departmental policies and procedures. Immediately reports any mechanical or electrical equipment malfunctions, unsafe conditions, or employee/patient/visitor injury‑accident to Manager. ADDITIONAL DUTIES AND RESPONSIBILITIES Other duties as assigned by supervision.

Requirements

Associate’s degree in Information Systems, Business Administration, Nursing or related field OR Five (5) years previous medical related clerical experience
Demonstrates high level proficiency in the following software packages or equivalent: Microsoft Office (Word, Excel, PowerPoint, Access)

Responsibilities

Is cross trained to understand scheduling protocols for all operating rooms at all Northside surgical locations, labor and delivery, and GI services.
Is cross trained to understand scheduling protocols for all Northside Hospital surgical facilities pre assessment areas.
Schedules surgical/GI/L&D procedures, staff, and equipment for multiple surgical facilities.
Ensures physician's request for equipment and instruments can be granted.
Must possess ability to conflict check: equipment, surgeon, OR time history, Procedure appropriateness for facility and room, Ancillary staff (Radiology, Neuro diagnostics, NICU, L&D)
Schedules anesthesia coverage for ancillary areas including radiology and cardiology.
Schedules coordinated procedures with radiology scheduling and the physicians’ office.
Resolves all scheduling conflicts and works directly with other ancillary departments and all Northside Hospital surgical facilities to assure easy accessibility for both patient and physician.
Faxes/phones surgeons’ offices daily to confirm surgical appointments.
Cross-references surgical procedure with pre assessment appointment.
Telephones patients to schedule or confirm pre assessment appointment.
Provides patient with information and instructions as appropriate to procedure or appointment.
Acts as a Surgical coordinator to interface with the following areas: Admissions, ER, Patient Floors, All ancillary departments.
Acts as the direct surgical liaison for all office managers and physicians.
Works directly with medical staff office to assure physicians, contract personnel and NPP's have appropriate delineation of privileges.
Prepares, verifies, and distributes surgical and pre assessment schedules to appropriate areas.
Coordinates and verifies the scheduling of contract personnel and services.
Undergoes extensive orientation and ongoing training to stay up to date on surgeons, new procedures, and new technology.
Practices proper safety techniques in accordance with hospital and departmental policies and procedures.
Immediately reports any mechanical or electrical equipment malfunctions, unsafe conditions, or employee/patient/visitor injury‑accident to Manager.
Other duties as assigned by supervision.