Supply Chain Specialist II/III - IT

Bath Iron Works•Bath, ME

12d

About The Position

The Supply Chain Specialist II/III – IT is responsible for coordinating the sourcing, purchasing, and contract management of technology products and services. This role focuses on ensuring competitive pricing, timely delivery, and compliance with company policies, while supporting IT and business teams in meeting operational and project needs. Operating under the BIW Business Operating System (BOS), the Supply Chain Specialist II/III – IT ensures compliance with safety, quality, and performance standards while coordinating with other key stakeholders to meet overall milestones. Responsibilities include, but are not limited to: Safety Leadership: Actively participate in safety initiatives and lead by example. Influence and motivate the team to prioritize safety, fostering a positive safety culture. Project Execution: Coordinate procurement and contracts activities with project managers, legal counsel, vendors, and key agency stakeholders to ensure projects are defined, documented, completed on time, on budget, and meet stakeholder requirements Ensure compliance with procurement and contract standards and requirements and engage the appropriate support, as needed. Conduct direct negotiations with vendors, monitor vendor performance and review vendor invoices to ensure accurate billing, with minimal oversight. Manage vendor performance, conduct regular business reviews, and maintain strong supplier partnerships. Partner with project managers, engineers, legal, and finance to align procurement strategies with project schedules and budgets. Monitor and mitigate procurement risks including contract compliance, data security, and vendor reliability. Support large-scale IT and capital projects by aligning procurement activities with project goals, timelines, and technical specifications. Contract Negotiation and Compliance: Negotiate contracts, licensing agreements, and service-level agreements with IT vendors and service providers. Ensure all IT purchases adhere to internal policies, budget constraints, and regulatory requirements. Stakeholder & Leadership Engagement Collaborate with IT leadership to understand current and future technology needs, ensuring timely procurement of solutions. Training and Development: Be a continuous and active learner. Work to enhance current skills and take initiative to prepare yourself for future roles and career growth. Team Collaboration and Communication: Assist and participate in cross departmental communications and information sharing to support organizational alignment. Create strong partnerships with internal and external stakeholders. Continuous Improvement: Monitor and assess supplier performance and initiates corrective action when supplier performance does not meet contractual obligations or company expectations. Evaluate effectiveness of existing department strategies and make recommendations for improvement as needed.

Requirements

Paralegal or Legal background beneficial.
Strong knowledge of IT systems, software licensing models, cloud services, and emerging technology procurement practices.
Strong verbal and written presentation skills with the ability to translate technical decisions/strategies into business terms and implications.
Ability to produce clear documentation geared to varied audiences.
Ability to create detailed written documentation of all business transactions.
Proven experience managing complex vendor negotiations and contracts.
Ability to conduct cost analyses and evaluate financial impacts.
Excellent project management, organizational, and communication skills.
Strong analytical skills with the ability to evaluate proposals, assess risks, and drive cost savings.
Familiarity with procurement software, ERP systems, and IT asset management tools.
Positive, energetic, ability to deal with uncertainty and unplanned events.

Nice To Haves

Professional certifications (e.g., CPSM, CIPS, ITIL, PMP) are a plus.

Responsibilities

Actively participate in safety initiatives and lead by example.
Influence and motivate the team to prioritize safety, fostering a positive safety culture.
Coordinate procurement and contracts activities with project managers, legal counsel, vendors, and key agency stakeholders to ensure projects are defined, documented, completed on time, on budget, and meet stakeholder requirements
Ensure compliance with procurement and contract standards and requirements and engage the appropriate support, as needed.
Conduct direct negotiations with vendors, monitor vendor performance and review vendor invoices to ensure accurate billing, with minimal oversight.
Manage vendor performance, conduct regular business reviews, and maintain strong supplier partnerships.
Partner with project managers, engineers, legal, and finance to align procurement strategies with project schedules and budgets.
Monitor and mitigate procurement risks including contract compliance, data security, and vendor reliability.
Support large-scale IT and capital projects by aligning procurement activities with project goals, timelines, and technical specifications.
Negotiate contracts, licensing agreements, and service-level agreements with IT vendors and service providers.
Ensure all IT purchases adhere to internal policies, budget constraints, and regulatory requirements.
Collaborate with IT leadership to understand current and future technology needs, ensuring timely procurement of solutions.
Be a continuous and active learner. Work to enhance current skills and take initiative to prepare yourself for future roles and career growth.
Assist and participate in cross departmental communications and information sharing to support organizational alignment.
Create strong partnerships with internal and external stakeholders.
Monitor and assess supplier performance and initiates corrective action when supplier performance does not meet contractual obligations or company expectations.
Evaluate effectiveness of existing department strategies and make recommendations for improvement as needed.