Supply Chain Analyst - Purchasing Agent, Full Time Days

Cape Fear Valley Health System•Coffeyville, KS

6d•Onsite

About The Position

To make major purchases of materials, supplies, equipment, and services used by the Cape Fear Valley Health System; to conduct the formal bidding process; to administer service and supply contracts; to identify and resolve problems and to provide high level technical staff assistance in related activities of the purchasing function. THIS IS NOT A REMOTE POSITION. Major Job Functions The following is a summary of the major essential functions of this job. The incumbent may perform other duties, both major and minor, that are not mentioned below. In addition, specific functions may change from time to time:

Requirements

Bachelor's degree in business administration, supply chain, finance, or similar field required OR 8 years' experience in lieu of degree, preferably in Supply Chain
5 years' experience in a purchasing department or other related business application is required
Supply Chain experience preferred
Knowledge of group purchasing, contracting, hospital purchasing, medical supply utilization and vendor relations
Experience with a wide variety of purchasing and negotiation concepts, practices and procedures
Understand, develop and present complex analysis with multiple inputs, variables, and computations by utilizing databases queries, third party report writers, and Microsoft office tools
Understand and communicate intricate details to suppliers, colleagues, and suppliers
Verbal ability is required to communicate effectively with hospital staff, colleagues, senior leadership, and suppliers
Work is typically done while sitting and/or on a computer

Responsibilities

Prepares Requests for Proposal, provides analysis of responses, participates in the negotiation process, makes recommendations to the Purchasing Director for vendor selection, contract award, contract implementation plan development, and update of contract pricing in the MMIS
Develops formalized contract-award communication process, including letters to non-selected vendors
Negotiates and monitors contracts for goods and services on behalf of Cape Fear Valley Health System with knowledge of GPO contracts and loads pricing into the purchasing system
Monitors contract compliance by utilizing MMIS reports
Creates and runs reports used to evaluate supply utilization to determine opportunities for cost savings
Works closely with Risk Management staff to minimize System's legal risk/exposure as it relates to contracts
Documents cost savings obtained and provides monthly report of savings to the Purchasing Director
Collaborates with Department & Category Managers to assist with preparing requisitions by obtaining product/equipment information, obtaining quotes and/or bids for equipment, quote analysis and recommendation, reviewing budget and acquisition requirements and utilizing GPO agreements when advantageous
Assists with training of end-users of Supply Chain related software applications
Proficient in the preparation of specifications and RFP's
Removes inspection holds in MMIS system after coordinating department inspections and acceptance of capital items
Follows up on capital purchases to ensure items are received, accepted, properly tagged, and identified in the Asset Management system
Other duties as assigned