Supply Chain Administrative Assistant
About The Position
Summary: The Supply Chain Sales Support Assistant will provide the Supply Chain/Logistics Department support with daily office needs; filing, scanning and general administrative activities. Essential Duties and Responsibilities include the following: other duties may be assigned: Develops and maintains filing systems, both manual and electronic (including scanning of documents). Ensures the accuracy of proforma invoices and oversees the processing and matching of all invoices with supporting documentation. Maintains accurate records and documentation to support audits, including precise updates to Excel files. Emails customers Certificate of Analysis (COA's) and/or other related requested documents. Tracks all shipments and maintains updates on spreadsheets. Assists with Import/Export paperwork when needed. Prepares required shipping documents for domestic shipments by obtaining freight quotes, communicating shipment status' and distributing documentation where necessary. Provides assistance to supply chain team with gathering information for SOX (Sarbanes Oxley) controls. Reviews and validates freight invoices from carriers and customs brokers, ensuring accuracy and timely updates to spreadsheets. Follows all food safety procedures and practices to promote our food safety culture. Other duties assigned by management.
Requirements
- 2+ Years related experience and/or training
- Highly Proficient in function of Microsoft Office programs (Excel, Word, Powerpoint)
- Must be well organized and show attention to detail
Nice To Haves
- Knowledge of various transportation modes/providers
- Ability to manage multiple responsibilities simultaneously and meet deadlines
- Effectively prioritize tasks to work efficiently and independently with minimal supervision
- Proficiency in Microsoft Excel, Word, PowerPoint and Outlook
- Knowledge of J.D. Edwards Enterprise One
- Prefer 5+ years of specialized experience
Responsibilities
- Develops and maintains filing systems, both manual and electronic (including scanning of documents)
- Ensures the accuracy of proforma invoices and oversees the processing and matching of all invoices with supporting documentation
- Maintains accurate records and documentation to support audits, including precise updates to Excel files
- Emails customers Certificate of Analysis (COA's) and/or other related requested documents
- Tracks all shipments and maintains updates on spreadsheets
- Assists with Import/Export paperwork when needed
- Prepares required shipping documents for domestic shipments by obtaining freight quotes, communicating shipment status' and distributing documentation where necessary
- Provides assistance to supply chain team with gathering information for SOX (Sarbanes Oxley) controls
- Reviews and validates freight invoices from carriers and customs brokers, ensuring accuracy and timely updates to spreadsheets
- Follows all food safety procedures and practices to promote our food safety culture
- Other duties assigned by management
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
