Supplemental Work Project Administrator

Keolis America • Somerville, MA

11d • $80,000 - $95,000

About The Position

The purpose of this role is to assist in the administration of all Keolis Commuter Services (KCS) Supplemental Work projects to support project set-up, procurement, labor charging, vendor payment, and customer invoicing.

Requirements

• Associate degree or an equivalent amount of work experience in either the railroad or a transportation environment is required.
• Minimum of two years’ experience with financial analysis, general accounting principles and methods, budget monitoring (Dynamics 365 experience preferred) and financial reporting.
• Proven knowledge of proficiencies when utilizing MS Office package (specifically Excel, PowerPoint, and SharePoint).
• Excellent communication and presentation skills as well as project management, time management, decision-making, and analytical skills in a deadline-driven role.
• Proven ability to adapt to innovative technologies and tools that create efficiency and accelerate change.â Ability to influence wider organizational culture through systemic, sustainable approaches.
• Evidence of highly developed organizational skills that show the ability to work independently with minimal supervision and to deliver quality results.
• Proven ability to lead by example to foster positive cross-functional relationships with internal and external stakeholders specific to meeting project deadlines and responding effectively to changes in priorities.
• Must possess excellent verbal and writing skills.
• Key personal traits: forward thinking, proactive, resilient, sound judgement, innovative where it is required, driven by a relentless pursuit of excellence.

Nice To Haves

• Experience in the public transport sector in either operational or construction roles is desired with exposure to basic contract language.
• Demonstrated experience to be effective, motivated, and driven professional to manage multiple high priority activities simultaneously.

Responsibilities

• Ensure all new and existing Supplemental Work projects are set-up/maintained and that documentation is posted in the appropriate systems (D365, SharePoint, etc.).
• Create vendor purchase requisitions and process vendor invoices for approval and payment for all Supplemental Work projects (both MBTA and third-party projects).
• Support the Project Management Office by reviewing, monitoring, and reconciling project expenses against budget.
• Review project hourly and salaried labor, materials, vehicle leasing, fuel allocations, vendor invoicing, etc. to ensure all Supplemental Work is properly charged to the MBTA and third-party projects.
• Review and investigate project deductions made against monthly billings. Gather any necessary additional back-up to ensure timely payments.
• Responsible for quality assurance of work performed by employees of the Supplemental Work Department, with a particular focus on labor charging and vendor invoicing.
• Analyze administrative processes to continuously identify improvement in work practices and scheduling.
• Other duties as assigned during emergencies.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree