Supervisory Inventory Management Specialist
About The Position
Serves as a Supervisory Inventory Management Specialist for expendable (EX) assets/material in a VA Health Care System (VA HCS) and supported catchment area. Supervises multiple supply series of consumable medical supply/inventory used in the healthcare system as well as the micro-purchase program. Duties include, but may not be limited to the following: Plans, directs and manages the activities of the Commodity Management Section, to include inventory management, supply management, receiving, purchasing, distribution, control of facility, pandemic, environmental supplies, office supplies, non-OIT consignment and prosthetics consumables, equipment instrumentation and applicable services. Exercises authority to plan and coordinate the Commodity Management Section and synchronize requirements with other services/sections in the development of a sound course of action and renders the correct interpretations and decisions involving all phases of the operations/requirements. Perform daily, difficult and complex functions. Ensures compliance in section's specific areas of external quality assurance and business reviews. Oversees the inventory management, control and distribution of expendable inventory for a VA HCS and supported catchment area. Ensures maximum effectiveness in the management of inventories. Establishes procedures and oversees and reviews physical inventories and supply reconciliation. Establishes reporting techniques to foresee any potential problems in Supply control. Resolves any problem areas identified by the use of data and interpretation of such factors as value of items, volume purchase advantages, market conditions, storage facilities, holding characteristics, administrative costs, seasonal variations, cost of transportation, susceptibility of change and fluctuations, source of supply, and method of procurement, i.e., consignment agreements, blanket purchase agreements, etc. Analyzes, studies, develops, and directs systems in connection with the EX requirements in the medical center's annual budget development and strategic planning. Implements best practices, principles, tools and concepts to evaluate and improve supply system performance. Interfaces with peers, stakeholders and customers throughout the VA HCS and supported catchment area including budget/fiscal, engineering, biomedical engineering, facilities, and clinical/administrative service staff to coordinate the management and control of the entire VA HCS and supported catchment area EX inventory and resolve any issues or discrepancies. Develops strategies for implementing all future EX automated replacement systems, supply technologies and/or business practices related to Commodity Management Section functions. Coordinates with technical specialists on evaluating the impact of anticipated new technologies on supply processes and customer services; resolves conflicting requirements of several supply program areas. Plans and directs the consumable management program, to include supply management accountability, maintaining a quantitative and monetary accountability for all consumable supplies, and purchases from government agencies. Provides EX expertise and serves as a key advisor on issues regarding activation and major consumable purchases. Ensures performance measures are met on a monthly basis. Serves as a member the Clinical Product Review Committee (CPRC). Directs and oversees the inventory management and control of individual assets in the VA HCS. May serve as the Approving Official for approving reconciled purchase card transactions. Analyzes, coordinates and controls management of stock items to support preparation of long range forecasts necessary to support new requirements.
Responsibilities
- Plans, directs and manages the activities of the Commodity Management Section
- Exercises authority to plan and coordinate the Commodity Management Section
- Oversees the inventory management, control and distribution of expendable inventory
- Establishes procedures and oversees and reviews physical inventories and supply reconciliation
- Establishes reporting techniques to foresee any potential problems in Supply control
- Resolves any problem areas identified by the use of data and interpretation of such factors
- Analyzes, studies, develops, and directs systems in connection with the EX requirements in the medical center's annual budget development and strategic planning
- Implements best practices, principles, tools and concepts to evaluate and improve supply system performance
- Interfaces with peers, stakeholders and customers throughout the VA HCS and supported catchment area
- Develops strategies for implementing all future EX automated replacement systems, supply technologies and/or business practices related to Commodity Management Section functions
- Coordinates with technical specialists on evaluating the impact of anticipated new technologies on supply processes and customer services
- Plans and directs the consumable management program
- Provides EX expertise and serves as a key advisor on issues regarding activation and major consumable purchases
- Ensures performance measures are met on a monthly basis
- Directs and oversees the inventory management and control of individual assets in the VA HCS
- May serve as the Approving Official for approving reconciled purchase card transactions
- Analyzes, coordinates and controls management of stock items to support preparation of long range forecasts necessary to support new requirements
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What This Job Offers
Job Type
Full-time
Career Level
Manager
Industry
Administration of Human Resource Programs
Education Level
No Education Listed
Number of Employees
5,001-10,000 employees
