Supervisor - Telephone Office

Mayo Clinic • Jacksonville, FL

83d

About The Position

Provides work direction, education, orientation, training, and operational problem solving within the assigned Telephone Office work unit on a day-to-day basis. Assists Manager in developing and maintaining a customer-focused and efficient work unit that supports code team deployment along with follow-up, telephone operations and on call for departments throughout the establishment. Work unit is staffed 24-hours a day, seven-days a week. Communicates department policies and procedures and interprets departmental and institutional policies to staff. Assists in current technology that supports the maintenance and growth of progressive and efficiently organized work unit. Must be flexible to respond to changing priorities and handle changing workflow. Serves as a professional example and team leader to staff members working all shifts. Responsible for the development and management of productivity statistics to support staffing and works collaboratively with Manager in expense management of work unit. Employs and promotes the use of quality management tools to ensure continuous improvement of systems, customer service and operations of work unit. Manages performance of staff, coaching, training, corrective action and provides feedback as necessary. Assures that all staff are knowledgeable regarding codes and can perform these functions without assistance after proper training, keeping in mind the safety of our patients and staff.

Requirements

• High School Diploma required.
• 2 years supervisory experience in a medical facility required.
• Bachelor's degree preferred.
• Strong customer service, team building and leadership skills.
• Ability to work independently without direct supervision.
• Strong spoken and written communication skills.
• Problem solving skills and decisiveness.
• Ability to cope with ambiguous situations.
• Proficient computer skills in Excel, internet and Word.
• Proficient with Telephone Office/Mayo Clinic applications after training.

Responsibilities

• Provides work direction, education, orientation, training, and operational problem solving within the assigned Telephone Office work unit.
• Assists Manager in developing and maintaining a customer-focused and efficient work unit.
• Supports code team deployment along with follow-up, telephone operations and on call for departments.
• Communicates department policies and procedures and interprets departmental and institutional policies to staff.
• Assists in current technology that supports the maintenance and growth of the work unit.
• Serves as a professional example and team leader to staff members working all shifts.
• Responsible for the development and management of productivity statistics to support staffing.
• Works collaboratively with Manager in expense management of work unit.
• Employs and promotes the use of quality management tools for continuous improvement.
• Manages performance of staff, coaching, training, corrective action and provides feedback.
• Assures that all staff are knowledgeable regarding codes and can perform these functions without assistance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Hospitals
• Education Level: High school or GED