Supervisor Supply Chain Operations/Grant Hospital

OhioHealth•Williamstown, KY

About The Position

We are more than a health system. We are a belief system. We believe wellness and sickness are both part of a lifelong partnership, and that everyone could use an expert guide. We work hard, care deeply and reach further to help people uncover their own power to be healthy. We inspire hope. We learn, grow, and achieve more – in our careers and in our communities. Job Description Summary: This job has 24/7 accountability for overseeing the accuracy and availability of supplies and equipment used in the preparation and delivery of care on a designated campus. This includes supervision of receiving dock operations, linen services, and equipment distribution. He/She is responsible for mentoring, training, education and direct supervision of new and tenured staff. He/She is also required to build trusting relationships with Physicians, Clinicians and staff to ensure efficient operations and logistics to support the daily Emergency Room workload and the campus requirement with inventory replenishment and accuracy.

Requirements

High School Diploma or GED
3 to 5 years of related experience.
Must be able to perform basic math functions and computer skills.
Must be able to understand the financial impacts as it relates to supply chain functions.
Must be able to work in a moderately paced, ever changing environment.
Must be able to communicate clearly and effectively, both verbally and written.
3 or more years or related experience.
Must be able to maintain composure in high pressure, fast paced, frequently changing environment
Strong analytical and critical thinking ability
Strong at relationship building and communication
Flexibility
Ability to prioritize
Familiarity with spreadsheets, databases and word processor software and organization systems/ applications (Workday, Microsoft TEAMS, EPIC).
Maintains confidentiality of log-on password(s) and security of other authentication devices (e.g., key fobs, proximity devices, etc.).
Ensures privacy and security of information entrusted to their care.
Uses company business assets and information resources for management-approved purposes only.
Adheres to all information privacy and security policies, procedures, standards, and guidelines.
Promptly reports information security incidents to the OhioHealth Information Security Officer.
3 to 5 years Experience in supply Chain operations or related field.
Excellent computer skills in Excel, Word and Lotus Notes and ability to demonstrate critical thinking and problem solving skills and to work in high pressure situations.
3 to 5 yrs. of supervisory or management Experience
1 2 yrs. Logistics inventory management Experience
excellent communication and analytical skills (verbal and written).

Nice To Haves

5 or more years of related experience.
Surgery, linen, receiving functions, stocking, and operations experience preferred.
Surgery, linen, receiving functions, stocking, and operations experience preferred.

Responsibilities

Assumes 24/ 7 accountability for supervising all systems necessary to process, maintain and deliver supplies, linen, instruments, and equipment (where applicable) needed to support all cart replenishment and specialty supply cart replenishment at assigned site.
Provides direct supervision, training, direction, and coaching to associates.
Provide daily support for all campus associates in a functional capacity and take a lead role in logistics coordination for the designated campus.
Maintain KPI metrics, visual management department metrics/goals.
Collaborate with management teams across campus service lines to plan/design/implement new and aligned processes that will help support joint clinical management practices, improve quality, increase productivity and/or improve employee quality of work life and drive cost savings initiatives.
Assumes 24/ 7 accountability for: Supervising all systems necessary to process, maintain and deliver supplies, linen, instruments and equipment needed to support sterile instrument trays, ED cart replenishment, trauma room stocking, crash cart replenishment in coordination with Pharmacy and inventory supply locations for the Westerville Campus.
Provides direct supervision and direction to the associates for ensuring accurate and complete stocking requirements to support the cart replenishment process to align with best patient care outcomes and financial accountability.
Management of owned, consigned and loaner supplies, instruments and equipment to support the Care Site and development utilizing forecasting tools and constant interaction with Physicians, Clinicians and all Westerville tenants to gain adequate knowledge to support the supply chain requirements.
Review and report out of balance inventory transactions with Supply Chain and campus leadership to drive accurate and timely expense reporting and revenue capture.
Collaborate with management teams across campus service lines to plan/design/implement new and aligned processes that will help support joint clinical management practices, improve quality, increase productivity and/or improve employee quality of work life and drive cost savings initiatives.
Responsible for maintaining adequate staffing levels and able to resolve emergent staffing issues daily.
Contribute to staff development by performing random audits of staff members to ensure a high level of productivity and quality service to our customers and by providing follow-up and on going education, training and mentorship.
Provide daily support for all campus associates in a functional capacity and take a lead role in logistics coordination for the designated campus inclusive of the free standing ED.
Troubleshoot operational issues in the complete continuum of logistics of supplies, instruments, equipment, linen and services and participate in their resolution.
As a High Reliability Organization (HRO), responsibilities require focus on safety, quality and efficiency in performing job duties.