Supervisor, Patient Access

Touchstone Medical Imaging•Lewisville, TX

14d

About The Position

The PACE (Patient Access Call Center of Excellence) Supervisor is responsible for supervising and mentoring the PACE Patient Access Representative and Team Leads. This position is critical to Lumexa Imaging; the PACE Supervisor ensures the representatives provide efficient, empathetic and excellent service and adhere to defined policies and procedures which impacts customer retention and the profitability of the organization. Measures and provides appropriate performance feedback to assigned representatives and Team Leads. Operations Utilizes all policies and processes with 100% compliance Provides floor and supervisor queue support Accountable for representative’s performance, affecting overall PACE Performance, Department KPIs and organizational objectives Oversight of productivity of individual representatives Oversight of quality performance of individual representatives in partnership with QA team Supervises and coaches’ representatives on Lumexa Imaging processes, guidelines and metrics Responsible for the development of representatives through effective hiring, coaching, mentoring and performance feedback Functions as the point of contact to answer questions and provide support to representatives, guides representatives to use available resources Makes recommendations for continuous improvement based on proactive and reactive business needs, focusing on improved communication, customer and representative satisfaction Monitors the queue and tier escalation process and takes calls as needed to ensure calls get answered in a timely manner Handles escalated calls from patients or referring physicians focusing on service recovery and provides adequate coaching to the representatives Administers accurate and timely payroll functions Responsible for compiling and analyzing pertinent reports and discussion logs in a timely manner Manages phone queues and representatives to meet optimal customer experience and KPI measures Perform other duties and responsibilities, as assigned. Service Exceeds customer service standards Maintains patient confidentiality 100% of the time Maintains productivity; ensures minimal downtime Team Focus Ensures adherence to PACE policies and procedures Forms strong working relationships within the team and treats each other with respect Develops healthy working relationships, forming a partnership with other groups within the PACE or external functional departments Interacts with other departments to ensure an efficient and service-oriented operation Participates in interviews to select the most qualified candidates for the PACE positions Addresses any representative issues, documents, delivers corrective action and monitors behavior Coaches on strengths, areas of opportunity and provides coaching regarding performance metrics and quality Conducts team meetings with assigned representatives Conducts one on one meetings with assigned representatives to review overall performance, documents discussions and actions taken

Requirements

High school diploma or equivalent medical scheduling or customer service experience
Minimum 3-5 years call center experience preferred
Minimum 3-5 years of call center supervisor experience preferred
Demonstrated organizational skills
Excellent verbal and telecommunication skills to communicate with patients, referral sources and staff
Ability to work in fast-paced, high productivity environment
Ability to document accurately and concisely
Ability to maintain patient confidentiality
The ability to interact with staff at all levels in a fast-paced environment, typically under pressure, while remaining flexible yet focused
The ability to communicate professionally through verbal and written communications to include personal branding
Demonstrated high level of confidentiality and professionalism
Demonstrated outstanding service skills with both internal and external customers
The ability to effectively coach, mentor and motivate representatives
The ability to operate in an organized manner and demonstrate superior time management
The ability to manage multiple projects; able to multitask
Exhibits sound judgment
Contact center software application knowledge and workforce management preferred

Nice To Haves

Associate/bachelor’s degree preferred or equivalent combination of experience and education
Bilingual preferred

Responsibilities

Utilizes all policies and processes with 100% compliance
Provides floor and supervisor queue support
Accountable for representative’s performance, affecting overall PACE Performance, Department KPIs and organizational objectives
Oversight of productivity of individual representatives
Oversight of quality performance of individual representatives in partnership with QA team
Supervises and coaches’ representatives on Lumexa Imaging processes, guidelines and metrics
Responsible for the development of representatives through effective hiring, coaching, mentoring and performance feedback
Functions as the point of contact to answer questions and provide support to representatives, guides representatives to use available resources
Makes recommendations for continuous improvement based on proactive and reactive business needs, focusing on improved communication, customer and representative satisfaction
Monitors the queue and tier escalation process and takes calls as needed to ensure calls get answered in a timely manner
Handles escalated calls from patients or referring physicians focusing on service recovery and provides adequate coaching to the representatives
Administers accurate and timely payroll functions
Responsible for compiling and analyzing pertinent reports and discussion logs in a timely manner
Manages phone queues and representatives to meet optimal customer experience and KPI measures
Perform other duties and responsibilities, as assigned.
Exceeds customer service standards
Maintains patient confidentiality 100% of the time
Maintains productivity; ensures minimal downtime
Ensures adherence to PACE policies and procedures
Forms strong working relationships within the team and treats each other with respect
Develops healthy working relationships, forming a partnership with other groups within the PACE or external functional departments
Interacts with other departments to ensure an efficient and service-oriented operation
Participates in interviews to select the most qualified candidates for the PACE positions
Addresses any representative issues, documents, delivers corrective action and monitors behavior
Coaches on strengths, areas of opportunity and provides coaching regarding performance metrics and quality
Conducts team meetings with assigned representatives
Conducts one on one meetings with assigned representatives to review overall performance, documents discussions and actions taken