Supervisor of Central Supply / Central Supply

Children's Nebraska•Omaha, NE

About The Position

Under the direction of the department manager/director, this position coordinates the daily work activities of the department. Responsible for providing effective and efficient service to patient care units and ancillary departments to ensure positive patient experiences. Must have strong background of inventory management and supply distribution. You must be able to work independently and efficiently, as well as have excellent people skills and work and assist other supply chain team members as needed. Our top priorities are focusing on patient safety as well as patient satisfaction. Teamwork is paramount as we are dedicated to our people first service culture.

Requirements

High School Diploma Required and
Associate's Degree from accredited college or university in sciences or related field. Work experience may substitute for education. Required
1-3 years Working in a Lead or Supervisor role within an Inventory Management field Required or
Ability to communicate effectively both verbally and in writing. (High proficiency)
Excellent customer satisfaction skills and service recovery. (High proficiency)
Ability to work and interact with professional staff. (High proficiency)
Advanced computer skills required. (High proficiency)
Knowledge of medical terms and supplies. (High proficiency)

Nice To Haves

4-6 years Working in a Lead or Supervisor role with a Hospital Supply Chain Environment Preferred

Responsibilities

Prioritizes and coordinates daily work activities.
Provides leadership and guidance by sharing expertise with others.
Approves schedules and monitors time worked.
Trains and/or oversees the training of employees on job related tasks.
Conducts employee performance management duties including completion and delivery of performance evaluations, setting goals, dissemination of information, coaching, addressing performance issues/routine correction actions, and recommending termination of employment.
Submits notifications for personnel actions (e.g., status changes, terminations).
Selects/hires employees, makes salary recommendations. Operational/Financial Management
Ensures cost effective use of resources by identifying and implementing changes related to staff allocation and assignment, and patient/department supplies.
Develops and maintains processes and procedures. Analyzes processes and procedures and makes recommendations and/or decisions on guidelines for daily processes/activities within the department.
May assist with annual budget by tracking expenses and providing input for future budget needs.
Provides leadership with accountability in promoting an engaging work environment and outstanding customer service.
Serves as a liaison between all inter-disciplinary team members to ensure smooth operations and to resolve related issues.
Utilizes and recommends available resources to facilitate an outstanding patient experience.
Ensures compliance with quality assurance, safety practices, policies, regulatory, and legal requirements.
Serves as administrator for Helios Par Replenishment System
Analyses usage and manages and maintains par levels for patient care pars.
Ensures cost effective use of resources by identifying and implementing changes related to staff allocation and assignment, and patient/department supplies and needs.
Work with Department manager to develop and implement policies, internal controls, team goals and productivity standards for the assigned units.
Conduct quarterly staff skills assessments.
Responsible for weekly par room audits and supply order audits.
Assisting the department manager in the implementation of the strategic direction within the department to ensure efficient and effective day to day operations.
Identifies, obtains, and appropriately utilizes resources necessary to meet the identified goals including recommending budget amounts for operating expenses and capital purchases.
Inspect and verify incoming goods against packing slips or other documents, report shortages, and reject damaged goods.
Restock supplies for all Inventory locations.
Rotate inventory and checks inventory for out dates.
Assist with weekly cycle/inventory counts.
Demonstrates an understanding and ability in using the Materials Management Information System.
Utilize the handheld terminals to scan and replenish all inventory and par room locations daily.
Pull supplies for surgical patient case carts.
Promptly delivers properly requested supplies on a demand basis to the appropriate unit and/or location.
Picks and packs outgoing clinic orders into new cardboard or reusable totes and stages for courier pickup.
De-case nonstock orders from shipping cardboard and deliver to patient care areas.
Ensures any supply item being delivered is charged to the correct department as it leaves Central Supply.
Ensures all patient chargeable items are properly labeled with a yellow charge sticker.
Picks up supply credits from locations on nursing units and returns them to Central Supply.
Promptly completes all credits in the MMIS system to ensure proper credit to the department.
Notifies the Lead Inventory Control Specialist of inventory discrepancies in the Central Supply storeroom.
Advises the Lead Inventory Control Specialist of any adjustments needed on department’s par levels.
Restocks Central Supply bins daily.
Regularly communicates with medical staff on the floor regarding direct patient care items.
Participate in process improvement planning and execution.
Checks all items on supply pars each month for expiration dates.
Flags all short-dated items and places in front of the bin for immediate use.
Keeps supplies in par bins properly rotated to minimize risk of expired items.
Empties floor credit bins daily and places items in centralized bin in central supply.
Keeps par supply rooms neat and orderly by ensuring all labels are in place and legible at all times.
Reprints and places missing labels as needed.
Pick up used surgical equipment on main campus and deliver to decontamination room of sterile processing for cleaning and sterilization.
Return sterilized surgical equipment to departments and clinics on main campus.
Exchange crash cart drawers as needed in an immediate manner.
Replenish and out date crash cart drawers with 100% accuracy.
Maintain accurate and up to date records for crash cart drawer exchanges and out dates.
Deploy walking wounded cart in the event of a natural disaster.
Out date and manage supplies in the walking wounded cart monthly.