Supervisor, Drug Room

Lifepoint Health•Oklahoma City, OK

11d•Onsite

About The Position

POSITION SUMMARY: The Drug Room Supervisor is responsible for overseeing medication management operations to ensure the safe, efficient, and compliant availability of medications throughout the facility. This role coordinates inventory management, controlled substance oversight, automated dispensing system (ADS) operations, regulatory compliance, and quality improvement activities related to medication storage, distribution, and documentation. The Drug Room Supervisor performs controlled substance-related functions under the oversight and delegated authority of the Director of Pharmacy (DOP). Ultimate accountability for controlled substance compliance, security, and regulatory adherence remains with the Director of Pharmacy in accordance with federal and state law. ESSENTIAL FUNCTIONS: To perform this job, an individual must perform each essential function satisfactorily with or without a reasonable accommodation. Oversees daily drug room operations, including medication availability, storage, and distribution processes Orders medications and supplies from approved vendors and monitors par levels Manages inventory levels based on patient volume and conducts inventory counts Maintains and updates electronic formulary per P&T Committee direction Manages Automated Dispensing Systems (ADS) Serves as liaison with ADS vendors Performs controlled substance handling, documentation, and inventory activities under the direction and oversight of the Director of Pharmacy (DOP) Conducts routine controlled substance counts and reconciliations, with discrepancies immediately escalated to the Director of Pharmacy Facilitates controlled substance returns and destructions in compliance with DEA and state requirements, with required witness documentation Monitors medication expiration dates Conducts audits of medication storage and automated dispensing units Reconciles medication dispensing activity with the Medication Administration Record (MAR) Reviews and acts on medication recalls Ensures accurate charging, billing, and barcode functionality Provides in-service education related to medication safety and ADS Reports medication errors and adverse drug reactions to leadership Completes documentation for leadership reports Performs patient care activities within scope of nursing licensure Other duties as assigned Additional Information: Adheres to dress code, appearance is neat and clean and wears appropriate identification while on duty Completes annual health, safety, and education requirements. Maintains professional growth and development. Maintains confidentiality of all patient and/or employee information to assure patient and/or employee rights are protected. Demonstrates knowledge of the principles of growth and development over the life span and the skills necessary to provide age-appropriate care to the patient population served. Reports to work on time as scheduled; adheres to policies regarding notification of absence. Attends all mandatory in-services and staff meetings. Represents the organization in a positive and professional manner. Complies with all organizational policies regarding ethical business practices. Communicates the mission, ethics, and goals of the hospital, as well as the focus statement of the department. Maintains current licensure/certification for position, if applicable. Consistently demonstrates Guest Relation’s skills to patients, physicians, visitors, employees, and any other individuals with whom they may come in contact. Consistently follows departmental and hospital Health, Safety, Security, Hazardous Materials policies and procedures. HIPAA: Conduct job responsibilities in accordance with HIPAA privacy laws, follow hospital policy in provision of patient confidentiality. Able to identify patient confidentiality issues and reports to proper hospital personnel immediately. Compliance: Conducts job responsibilities in accordance with standards set forth in Kindred’s Code of Conduct, Kindred policy and procedures, applicable federal and state laws, and applicable standards.

Requirements

Able to communicate effectively in English, both verbally and in writing. Additional languages preferred
Ability to communicate effectively with patients and healthcare team members
Strong knowledge of medication management and regulatory requirements
Ability to operate and manage Automated Dispensing Systems (ADS)
Critical thinking and problem-solving skills
Effective leadership and interpersonal skills
Basic computer proficiency and familiarity with electronic medical records
Associate Degree in Nursing or higher preferred
Prior experience in medication management, drug room operations, or supervisory role preferred
BLS certification required
Current RN or LPN license in the applicable state required

Nice To Haves

Prior experience in medication management, drug room operations, or supervisory role preferred.
Associate Degree in Nursing or higher preferred.
Able to communicate effectively in English, both verbally and in writing. Additional languages preferred.

Responsibilities

Oversees daily drug room operations, including medication availability, storage, and distribution processes
Orders medications and supplies from approved vendors and monitors par levels
Manages inventory levels based on patient volume and conducts inventory counts
Maintains and updates electronic formulary per P&T Committee direction
Manages Automated Dispensing Systems (ADS)
Serves as liaison with ADS vendors
Performs controlled substance handling, documentation, and inventory activities under the direction and oversight of the Director of Pharmacy (DOP)
Conducts routine controlled substance counts and reconciliations, with discrepancies immediately escalated to the Director of Pharmacy
Facilitates controlled substance returns and destructions in compliance with DEA and state requirements, with required witness documentation
Monitors medication expiration dates
Conducts audits of medication storage and automated dispensing units
Reconciles medication dispensing activity with the Medication Administration Record (MAR)
Reviews and acts on medication recalls
Ensures accurate charging, billing, and barcode functionality
Provides in-service education related to medication safety and ADS
Reports medication errors and adverse drug reactions to leadership
Completes documentation for leadership reports
Performs patient care activities within scope of nursing licensure
Other duties as assigned