Supervisor Clinical Office (Non-Certified) - Ophthalmology

Washington University in St Louis • Crestwood, MO

4d • Onsite

About The Position

Oversees daily clinical duties and implements standards and guidelines to increase clinical patient volume and production to maximize growth of clinic operations. Responsible for resolving personnel problems, interviewing applicants, performing job counseling and annual staff reviews. Ensures that clinic front desk staff members are trained in all applications in order to fulfill job roles. Works directly with clinical providers to rectify schedule modifications and filling schedules.

Requirements

• High school diploma or equivalent high school certification or combination of education and/or experience.
• Basic Life Support - American Heart Association, Basic Life Support - American Red Cross
• No specific work experience is required for this position.
• Supervisory Management
• High school diploma or equivalent high school certification, related work experience in medical insurance setting helpful and supervisory experience or equivalent education and experience.
• Basic Life Support certification (Online BLS certifications, those without a skills assessment component, are not sufficient to meet the BLS requirement).

Nice To Haves

• Ability to follow through to completion.
• Ability to communicate effectively at all levels.
• Ability to recognize, analyze, and report trends through accounting organizational and financial skills with a minimum of five years related experience.
• Communication
• Computer Literacy
• Confidentiality
• Detail-Oriented
• Electronic Mail
• ICD 9 and CPT Coding
• IDX
• Internet Usage
• Managed Care
• Medical Terminology
• Medicare Guidelines
• Microsoft Excel
• Microsoft Word
• Multitasking
• Oral Communications
• Organizational Savvy
• Problem Solving
• Process Improvements
• Working Independently
• Written Communication

Responsibilities

• Supervises and monitors all front desk processes for quality assurance.
• Develops and maintains front desk, compliance and clinical policies and procedure manuals.
• Schedules for clinic faculty.
• Resolves personnel problems, interviews applicants for open positions, oversees training of new employees, prepares and administers job evaluations and performs job performance counseling.
• Performs review of patient medical records to verify compliance guidelines are met.
• Serves as liaison with WashU SBCS for training staff and outside parties.
• Activates and deactivates Allscripts and Connect accounts for all new staff and Faculty.
• Serves as liaison to third party payers, vendors, medical center personnel, patients and/or families in problem situations when necessary.
• Attends weekly Clinical Division Meetings with leadership, monthly clinical division meetings with providers and staff and any other clinical related meetings as it relates to the position.
• Communicates policies and educates staff on clinical practice issues to promote efficient flow of process.
• Oversees daily staff functions of co-payments, master scheduling, processing of medical records requests, daily patient visit preparation, insurance verifications/authorizations, referral management, clinic supply inventory, ICD-10 coding for new patients.
• Provides back up for front desk staff during high volume times or staff vacation and illness.
• Ensure all HIPAA guidelines are followed and implemented in clinic.
• Creates new supply codes as needed and updates supply ticket.
• Serves as a liaison for clinic safety inspections, scanning processes and clinic contact for incident reporting and BJC Clinic Engineering.
• AED Committee Team Member.
• Identifies and reports on trends related to patient satisfaction surveys.
• Ensures coordination and maintenance of equipment and supplies.
• Performs other duties as assigned.

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees