Summer Meals Program Intern & Coordinator

Community Food Bank of Eastern Oklahoma•Tulsa, OK

3d•Hybrid

About The Position

The Summer Meals Program Intern & Coordinator is a seasonal hybrid role that combines hands-on internship learning with operational responsibility as a Summer Meals Coordinator within the Summer Food Service Program (SFSP). This position is designed to provide meaningful professional development while ensuring the effective delivery of nutritious meals to children through Congregate and Non-Congregate meal sites. As a coordinator, this role supports daily program execution, partner coordination, compliance monitoring, logistics, and staff supervision. As an intern, the role includes structured learning, mentorship, guided projects, and exposure to nonprofit program management, compliance, and community engagement. Intern Learning Experience This role is structured to build foundational knowledge and professional competencies in nonprofit program operations, compliance, and leadership. Participate in bi-weekly mentorship and supervision sessions focused on professional growth and skill development Gain exposure to federal and state program compliance requirements, including SFSP regulations Develop skills in data entry, reporting, and documentation for program tracking Learn cross-functional collaboration through interaction with multiple departments and external partners Engage in community outreach and partner engagement activities Complete guided projects aligned with program operations and performance improvement Prepare and deliver a final presentation summarizing learning outcomes, contributions, and key takeaways Receive dedicated time for learning and development in addition to daily operational responsibilities Coordinator Responsibilities In parallel with the internship experience, this role carries primary responsibility for coordinating Summer Meals Program operations. Oversee daily operations of all Congregate and Non-Congregate meal sites to ensure efficient and timely meal service Coordinate meal distribution logistics, including delivery routes and collaboration with transportation/logistics teams Maintain accurate records, menus, and documentation required for state and federal reporting compliance Monitor food safety standards and ensure all sites adhere to SFSP regulations and organizational policies Conduct site visits, return monitoring, and ongoing compliance checks to evaluate performance and program integrity Serve as the primary point of contact for Summer Meal Partners, providing guidance, communication, and issue resolution Supervise and support Summer Feeding Associates, offering direction, training, and operational oversight Assist with meal loading, inventory tracking, and daily preparation of materials and supplies Support data collection and reporting in coordination with the Federal Program Coordinator Identify and resolve operational challenges promptly to maintain high-quality service delivery Adapt to evolving program needs to ensure consistent access to nutritious meals for children

Requirements

Strong leadership and team management experience.
Excellent organizational skills with attention to detail.
Effective communication skills, including the ability to collaborate with diverse communities and partners.
Ability to problem-solve and adapt to changing program needs.
Proficiency in Microsoft Office (Word, Excel, Outlook) for tracking and reporting purposes.
Commitment to the Food Bank’s mission and values, including equity, inclusion, and community service.
Must be at least 18 years old.
Must have a valid Oklahoma driver’s license and current vehicle insurance.
Ability to perform essential job duties with or without reasonable accommodation, including lifting and carrying 25 pounds.
Successful completion of a pre-employment background check and drug screening is required

Nice To Haves

Experience with food distribution, logistics, or nonprofit programs is a plus.

Responsibilities

Oversee daily operations of all Congregate and Non-Congregate meal sites to ensure efficient and timely meal service
Coordinate meal distribution logistics, including delivery routes and collaboration with transportation/logistics teams
Maintain accurate records, menus, and documentation required for state and federal reporting compliance
Monitor food safety standards and ensure all sites adhere to SFSP regulations and organizational policies
Conduct site visits, return monitoring, and ongoing compliance checks to evaluate performance and program integrity
Serve as the primary point of contact for Summer Meal Partners, providing guidance, communication, and issue resolution
Supervise and support Summer Feeding Associates, offering direction, training, and operational oversight
Assist with meal loading, inventory tracking, and daily preparation of materials and supplies
Support data collection and reporting in coordination with the Federal Program Coordinator
Identify and resolve operational challenges promptly to maintain high-quality service delivery
Adapt to evolving program needs to ensure consistent access to nutritious meals for children